CEO who oversees multiple entities is looking for an Executive Assistant. This is an exciting opportunity to join a dynamic organization! In this role, you will manage a complex calendar involving meetings with government officials, industry stakeholders, and senior leadership, oversee and draft communications, handle end-to-end event planning and execution, book and manage business and personal travel, and balance professional and personal priorities. You'll work across both entities, representing each appropriately while maintaining the highest standards of professionalism and confidentiality. Someone polished, detail-obsessed, and able to keep pace with a sharp Executive who thinks and moves fast. Experience in regulated industries such as legal, real estate, or financial services is ideal. This is an in-office role based in Irvine. 90K + benefits and 401k.
Responsibilities:
Provide day-to-day support to the CEO.
Oversee complex calendar and meeting coordination, ensuring all logistics are confirmed and detailed.
Manage email communications, acting as a gatekeeper, and drafting messages. Liase with a wide range of stakeholders, including high-profile stakeholders and employees.
Organize travel and trip logistics for both business and personal.
Plan end-to-end events, coordinating with vendors, organizing guest lists and invites, etc.
Delegating and tracking tasks across internal and external teams.
Handling personal errands and administrative tasks.
Qualifications:
5+ years of Executive Assistant experience, preferably supporting a senior-level Executive. Plus if previous in financial services, legal, or real estate.
Strong communication skills - both verbal and written.
Highly organized, proactive, and clear-thinking under pressure.
Strong instincts and judgment, able to anticipate needs and take initiative.
Maintains strict confidentiality and professionalism with sensitive matters.
Ability to navigate demanding personalities and high-pressure situations.
Thoughtful, organized, and solutions-oriented with a no-task-too-small attitude.
Someone who can bring order and clarity to a busy, fast-moving environment.
Comfortable juggling both professional and personal tasks with maturity.
Tech-savvy, strong command of Outlook.
Apply at https://recruiterflow.com/bloomtalent/jobs/1355
