MUST BE LOCAL TO Santa ana Please! (located at home office near cenntennial park) Next to Dukes burgers.
This position
Key Responsibilities:
Financial & Billing
Prepare and send invoices and job estimates using QuickBooks
Print and file invoices/estimates, both physically and digitally
Create and maintain organized expense records and weekly financial reports
Pay construction, rental, and personal bills in a timely manner
Track and process payroll using ADP
Assist with Robert’s personal bills and tax preparation
Administrative Tasks
Answer and manage phone calls; take accurate notes when needed
Handle general administrative tasks including document filing and digitization
Locate and send requested documents to appropriate parties
Assist with new hire onboarding paperwork and maintain employee files
Maintain clear, audit-ready records for taxes and internal reporting
Purchasing & Logistics
Order construction materials and supplies
Coordinate equipment rentals
Make and track purchases at vendors such as Home Depot
Property Management Support
Communicate with property managers (including VPM VP) and tenants
Track rental property data: rent payments, tenant information, lease status
Maintain updated insurance documentation (business, general liability, personal)
Keep records current for all mortgages and financial obligations
Track and manage regular maintenance contracts on certain properties
Key Responsibilities:
Financial & Billing
Prepare and send invoices and job estimates using QuickBooks
(quickbooks how to make estimates and invoic
Print and file invoices/estimates, both physically and digitally
Create and maintain organized expense records and weekly financial reports
Pay construction, rental, and personal bills in a timely manner
Track and process payroll using ADP
Administrative Tasks
Answer and manage phone calls; take accurate notes when needed
Handle general administrative tasks including document filing and digitization
Locate and send requested documents to appropriate parties
Assist with new hire onboarding paperwork and maintain employee files
Maintain clear, audit-ready records for taxes and internal reporting
Purchasing & Logistics
Order construction materials and supplies
Coordinate equipment rentals
Make and track purchases at vendors such as Home Depot
Property Management Support
Communicate with property managers (including VPM VP) and tenants
Track rental property data: rent payments, tenant information, lease status
Maintain updated insurance documentation (business, general liability, personal)
Keep records current for all mortgages and financial obligations
Track and manage regular maintenance contracts on certain properties
Knowledge of:
English and Spanish composition, grammar and punctuation, Quickbooks online,
Principles and methods of business writing and correspondence and administrative report preparation;
Principles and practices of office administration;
Working knowledge of Apple Mac computer systems and software, including word-processing, databases, and spreadsheets;
We can train you on some things such as quickbooks and office procedures.
Experience with construction office work a plus
This role will require a background check due to some of our client policies regarding staff they work with.
Looking for 30-35 hours a week(around 5 hours a day) local to Santa ana! Hours 9am to 4pm with more or less hours depending on the circumstances.
