We invite you to join the world of luxury hospitality at Fairmont Grand Del Mar, as our new Engineering Coordinator.ResponsibilitiesThe Engineering Administrative Assistant is responsible for all administrative duties in a specific area. The coordinator will work independently under minimal supervision. This position relies on experience, instructions, pre-established guidelines and judgment to perform the functions of the job, plan and accomplish goals. A certain degree of creativity and latitude is required. Primary Duties and Tasks:Maintain a positive guest relation at all times, resolving guest complaints and ensuring guest satisfaction. Greet guests in a courteous and caring manner using personalized service.Perform administrative duties to support departmental management including managing calendars, handling calls, scheduling appointments and coordinating travel arrangements.Compose, prepare and distribute professional letters and memos, and email often of a confidential nature.Prepare and process purchase orders, expense reports, invoices, check requests, and telecommunication requests for approval.May be responsible for maintaining the department checkbook and for updating a budget back-up. Assist in maintaining the department budget.Reviews department contracts and agreements to ensure accuracy and informs management of recommendations for amendments.Takes notes and/or minutes, routes incoming mail, and performs all administrative aspects of the job.Use creativity and judgement in assigned duties, Assigned tasks will be performed independently, using pre-established procedures and guidelines.Responsible for the safeguarding, confidentiality and privacy of all colleague information.Answer phone calls, emails and voicemails daily and respond in a timely manner with accurate information. Serve as a resource to all colleagues in the company.Perform routine clerical duties such as copying, scanning, filing and mailing of appropriate items, make copies of company forms or other printed material.Ensures that department supplies are maintained, ordering additional supplies as necessary and maintain filing systems.Utilizes various software programs to monitor job requisitions, status of evaluations, time and attendance and other related duties.Keep accurate and timely records and prepare statistical reports related to major area of responsibility.Maintains a working knowledge of company facilities, as well as special events on property, in order to advise guests and fellow colleagues of the same, whenever possible.Responsible for maintaining the department checkbook and for updating a budget back-up.Responsible for conducting all responsibilities in a professional and ethical manner.Responsible for maintaining consistent, regular attendance record and meet appearance standards.Adheres to performance standards, company policies and procedures, as they relate to the department.Assist in maintaining the department budgetTrack and analyze the Fairmont Grand Del Mar recycling program.Collect and log data from recycling vendors as items are collected.Administer programs, projects, and/or processes specific to the department.Serve as administrative liaison with other departments and outside entities.Perform time and attendance duties for the department as required.Serves as a mentor for colleagues in the departmentPerform other duties as assigned.
