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Description We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our executive team in the dynamic field of biotechnology. The successful candidate will play a critical role in ensuring the efficiency of executive operations and contributing to the overall success of our company. This position requires a high level of professionalism, discretion, and the ability to manage complex schedules and tasks. If you thrive in a fast-paced environment and have a passion for supporting executives in the biotech industry, we encourage you to apply.Responsibilities:Calendar and Schedule Management:
Coordinate and manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prioritize and organize daily activities to optimize the executives' time.
Communication and Correspondence:
Serve as the primary point of contact between executives and internal/external stakeholders.
Draft and proo emails, reports, and other correspondence on behalf of the executives.
Manage incoming calls and messages with professionalism and discretion.
Meeting Coordination:
Arrange and coordinate executive meetings, ensuring all necessary materials are prepared.
Assist in the preparation of agendas, presentations, and meeting notes.
Coordinate logistics for internal and external events attended by the executives.
Travel Arrangements:
Plan and organize travel itineraries, including flights, accommodations, and ground transportation.
Manage travel-related expenses and reimbursements.
Document Management:
Organize and maintain confidential and sensitive executive documents and files.
Assist in the preparation and editing of reports, presentations, and proposals.
Project Support:
Provide administrative support for special projects and initiatives led by the executive team.
Collaborate with other departments to facilitate cross-functional projects.
Requirements
Qualifications:
Bachelor's degree or equivalent experience.
Proven experience as an executive assistant or in a similar role.
Knowledge of the biotech industry is a plus.
Strong organizational and multitasking skills.
Exceptional written and verbal communication skills.
Proficient in Microsoft Office suite and calendar management tools.
If you are a dedicated and experienced Executive Assistant with a keen interest in the biotech industry, we invite you to apply for this exciting opportunity. Join our team and play a pivotal role in supporting our executives as we strive to make advancements in the field of biotechnology.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
