This position will assume responsibilities to support the Contractor and the management of the business. Work closely with contractor, other sub-contractors and bookkeeper in creating and maintaining a clear and concise workflow. This role can be remote or in office.
Responsibilities:
- Manage accounts/sub-contractor contracts and assemble bids and scheduling.
- Updating budgets weekly and monthly.
- Modifying change orders.
- Input all invoices in paperless for Project Managers’ approval.
- Help to submit payroll time sheets weekly using ADP.
- Track expenses for each project monthly.
- Create "cost codes" for bidding and tracking.
- Monitor and administer job scheduling for projects and in the calendar.
- Maintain accurate cost coding for projects and administration.
- Monitor and process certified payrolls bi-weekly.
- Assist in the preparation of Sales & Use Tax Reports.
- Update weekly check log for AP check runs.
- Fielding communications with clients and vendors, fact-checking, filing applications with the city and other duties, as needed.
- Manage receipts for joint checks and coordinate with AP to pay subcontractors.
- Assist with bank reconciliations.
- Support sub-contractor contracts.
- Create and maintain filing systems, (electronically).
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Ensures organization and clerical accountability.
- Screening phone calls and routing callers to the appropriate party.
- Maintain contact lists and have polite and professional communication via phone, e-mail, and mail.
