Architectural firm looking to add an administrative assistant role. This is a part-time position with an initial assignment of 24 hours per week, and the potential for additional hours in the future.
JOB DUTIES:
Administration:
Reception of clients, consultants, vendors / answering phones
Administrative / clerical support to architectural staff on projects
Office organization / filing / daily administration
Maintain computer and manual filing systems
Maintain / order office supplies
Handling mail
Basic Bookkeeping:
Data entry: Enter data into QuickBooks
Financial record keeping
Reconciling accounts
Assist with processing monthly invoices
Bank visits
QUALIFICATIONS & EXPERIENCE:
5 years or more administrative experience; work for professional services firms is a plus
Experience with QuickBooks, Microsoft Office (Excel, Word, PowerPoint), and Adobe Creative Suite
Experience with BigTime (Time and Expense Tracking Software) is a plus
Team-oriented, friendly, energetic, helpful, pro-active
Ability to multi-task, plan, and prioritize independently; ability to meet deadlines
EXCELLENT SKILLS REQUIRED IN:
Verbal communications
Writing and editing, including spelling and grammar
Mathematics, including basic algebra
Attention to detail
Accurate typing of 50 wpm minimum
Please send your resume with a cover letter in PDF format. In your cover letter, please describe why you are interested in this position and what makes you the candidate we should hire.
