Job Title: Office Coordinator & Administrative Assistant
Location: San Diego, CA
Company Overview:
At Sunterra Solar Inc, we are a reputable commercial solar construction firm known for delivering quality projects and fostering a collaborative work environment. We pride ourselves on our commitment to safety, excellence, and innovation in every project we undertake. For over 15 years we have been dedicated to advancing renewable energy solutions and creating a sustainable future. As a leading provider of commercial solar installations, we pride ourselves on innovation, quality, and exceptional service. We’re looking for a dynamic Office Coordinator & Administrative Assistant to support our daily operations and contribute to our ongoing success.
Job Summary:
The Office Coordinator & Administrative Assistant will be the central point of contact for our office, ensuring smooth and efficient administrative operations. This role involves managing communications, scheduling, document preparation, and supporting both our management and field teams. The ideal candidate is highly organized, proactive, and capable of multitasking in a dynamic, fast-paced environment.
Key Responsibilities:
Office Management:
o Oversee the daily operations of the office, including maintaining an organized workspace and managing office supplies.
o Ensure the office environment is welcoming and functions efficiently to support team productivity.
Administrative Support:
o Provide comprehensive administrative assistance to management and project teams, including scheduling meetings, coordinating travel arrangements, and preparing reports and presentations.
o Handle expense reports, filing, and other administrative tasks to keep the office running smoothly.
Communication:
o Serve as the first point of contact for internal and external inquiries via phone, email, and in-person.
o Coordinate communications between the office and field teams, ensuring that all parties are informed and aligned.
Document Management:
o Organize and maintain project files, contracts, and other important documentation both in physical and digital formats.
o Assist with the preparation of documentation required for project bids, permits, and other regulatory processes.
Customer Service:
o Provide excellent customer service by addressing client, vendor, and subcontractor inquiries promptly and professionally.
o Support the coordination of meetings and site visits, ensuring that all stakeholder needs are met.
Additional Duties:
o Assist with special projects and additional tasks as needed to support overall business operations.
o Contribute to the improvement of office processes and procedures.
o Social media and marketing campaigns
Qualifications:
Education:
o High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
Experience:
o Minimum of 2 years’ experience in an administrative or office coordination role, preferably within the construction or related industry.
o Social media campaign coordination experience is highly desirable.
Skills & Competencies:
o Excellent organizational and time-management skills with the ability to multitask effectively.
o Strong written and verbal communication skills.
o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software.
o Detail-oriented, proactive, and able to maintain confidentiality.
o Capable of working independently as well as part of a team in a fast-paced environment.
What We Offer:
Competitive salary and benefits package.
Opportunities for professional development and career growth.
A supportive and dynamic work environment where your contributions make a real impact.
The opportunity to be part of a respected company in the construction industry, helping to drive success and innovation.
How to Apply:
Interested candidates are invited to submit their resume, cover letter, and any relevant certifications to this posting or apply online at www.sunterrasolar.com/careers.
Please include “Office Coordinator & Administrative Assistant Application” in the subject line. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Join our team at Sunterra Solar Inc and help us build a stronger future—one project at a time!
