About the role:
Join our vibrant Early Childhood team at San Diego Jewish Academy (SDJA) and make a difference in the lives of our youngest learners! If you are a friendly, tech-savvy, and resourceful individual with outstanding administrative and people skills, we want to talk to you about the possibility of becoming our full-time ECC Office Manager. In this important role, you will provide a welcoming and knowledgeable presence to our families and guests, while managing the bustling ECC office. As the backbone of our ECC operations, you’ll relieve administrators of routine tasks through your excellent planning and organizational abilities
Who you are:
You are a beacon of positivity, serving as a cheerleader for our wonderful staff, students and their families while working with the administration to foster a supportive and encouraging environment. You’re a problem solving, super efficient rockstar who embraces technology and loves children and people - and we can’t wait to meet you!
You will be kept busy with:
Administratively, you’ll serve as the main point of contact for all who enter or call the ECC office - listening, problem solving, empathizing, and triaging as appropriate. You’ll assist with onboarding new employees - ensuring paperwork compliance, providing training, and maintaining personnel records as per SDJA and licensing requirements. You’ll submit monthly check requests and receipts, track the budget, and prepare reports for the Director (you love MS Excel!). You’ll also assist with managing finances by anticipating requirements, submitting budget information, scheduling expenditures, monitoring costs, processing petty cash reimbursements, and submitting payroll approvals. You’ll be the go-to expert for all things FMX (SDJA’s scheduling and reservation software, including IT/maintenance tickets) on behalf of the ECC. Supporting our amazing teachers as needed will be an added bonus in this role.
In health and safety, you’ll maintain student records in compliance with licensing mandates, stay proficient with California licensing laws, and assist the Director in ensuring full compliance. You’ll coordinate CPR/First-aid training (and other key training) for staff and ensure all classrooms are fully stocked with first aid supplies. You’ll report accidents (student or staff), maintenance issues, and broken/unsafe equipment and materials.
You’ll work closely with the ECC Director to manage the online presence of the ECC and ensure a professional and synchronized marketing plan for all ECC programs. You will serve as the collector and curator of digital ECC content - photos, videos, and more.
You will collaborate with the ECC Director, program coordinators, the Lion Parents’ Association and additional stakeholders (internal and external), to manage events - planning, calendaring, scheduling space, negotiating with and securing vendors, and more. You’ll ensure events are photographed, documented and archived - capturing and sharing the spirit of our community.
And, of course, all other duties as assigned.
You’re good at:
You’re a pro at maintaining confidential and positive working relationships with a diverse group of stakeholders, including administrators, teachers, staff, parents, students, school and community organizations, and the general public. As a skilled communicator, you seamlessly coordinate and facilitate communications, serving as a liaison between all parties involved.
In your role, you ensure the office environment is cleaned and organized, providing a welcoming space for all. Despite frequent interruptions, you demonstrate warmth and patience towards children, parents, and colleagues, fostering a supportive atmosphere. You thrive on collaboration, knowing when to inject some fun and when to buckle down. Your proficiency in English allows you to effectively read, write and communicate with ease. A bonus if you speak Spanish and/or Hebrew!
You’re the epitome of flexibility, remaining positive even when things don’t go as planned. Your innovative mindset means you’re always ready with creative solutions to challenges as they arise. Safety is non-negotiable for you; you meet and exceed standards, ensuring a safe and healthy environment for everyone.
You bring this to the table:
In this role, you bring a wealth of experience and expertise that enriches our team and enhances our operations.
Exceptional Interpersonal Skills. Your ability to forge and maintain positive working relationships with a diverse array of individuals is unparalleled. From administration to students to parents, you approach each interaction with professionalism, warmth and respect.
Effective Communication. As a skilled communicator, you excel in conveying information clearly and concisely. Whether it’s facilitating communication between stakeholders or drafting important documents or correspondence, you ensure that messages are understood and appreciated by all.
Adaptability and Resilience. You thrive in dynamic environments and remain unfazed by frequent interruptions or unexpected challenges. Your flexibility allows you to pivot quickly when plans change, and your resilience enables you to stay positive and focused on finding innovative solutions.
Commitment to Safety. Safety is your top priority, and you hold yourself and others accountable for meeting and exceeding established standards. Your dedication to maintaining a secure environment ensures the well-being of everyone in our community.
Problem-solving Prowess. You possess a natural knack for problem-solving, approaching obstacles with creativity and determination. Your ability to think outside the box and devise innovative solutions is invaluable in navigating the complexities of our daily operations.
Organizational Effectiveness. With your keen attention to detail and strong organizational skills, you keep our office environment clean, organized and running smoothly. Your commitment to maintaining a welcoming and efficient workspace enhances productivity and morale for all.
Team Player Mentality. You understand the importance of collaboration and teamwork, and you actively contribute to a positive and supportive work culture. Whether it’s lending a helping hand to a colleague or rallying the team for a shared goal, you’re always ready to pitch in and do your part.
Schedule & Working Conditions:
As the ECC Office Manager, you will work a full-time schedule year-round during business hours Monday through Friday, 7:30am - 5:30pm as determined by the ECC Director. There may be times when you will be required to work outside of these hours - mandatory staff meetings, parent night.
You’re adaptable to various physical tasks: standing; sitting; walking; using your hands to finger, handle, or feel; reaching with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. Your mobility and strength enable you to lift and carry up to 50 lbs. Effortlessly, ensuring you can handle tasks like moving supplies with ease. You will be working in a busy and occasionally noisy environment that is typical in a school setting.
Qualifications:
Education & Experience
Bachelor’s or Associate’s Degree program with coursework in business administration, communication or related field (or equivalent combination of education and experience)
Administrative experience in a school or similar fast-paced environment
6-12 units in Early Childhood Education coursework, or completed within the first 18 months of employment
Licensing/Certification
A valid First Aid and CPR Certification issued by an authorized agency within six months of employment
What we can offer you:
We prioritize a working environment where team members respect and support one another. You’ll find yourself surrounded by colleagues who value collaboration and foster a positive work environment.
We understand the importance of recognizing your contributions, which is why we offer competitive compensation packages. In addition to your pay, you’ll enjoy perks like free kosher lunches, ensuring you have nourishment to fuel your day.
We prioritize work/life balance by providing paid time off for holidays, sick days, and vacation. We believe in supporting your well-being both inside and outside of work. As a valued member of our team, you’ll have access to a comprehensive benefits package that includes: medical, dental, vision, flexible spending accounts (FSAs), mental health support, EAP (Employee Assistance Program), and group and voluntary life insurance plans.
Planning for your future is important, which is why we offer a 401(k) retirement plan with pre- and post-tax deferral options as well as employer matching contributions.
Compensation:
The anticipated range for this position is $24 to $29 per hour. The offer to a successful candidate will be dependent on several factors that may include but are not limited to: the type and years of experience; training; practical knowledge; and education.
Statement of Inclusivity and Non-discrimination:
SDJA is a community of learners who value the rich diversity of its members. In order to prepare students for living and leading in a diverse and complex world, we welcome students, families, faculty, staff and trustees with differences based on (but not limited to) race, color, ethnicity, age, gender, gender identity and expression, sexual orientation, family structure, and economic background.
SDJA is committed to compliance with all applicable laws providing equal employment opportunities. SDJA will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. You are not required to note the presence of a disability on the employment application. If, however, you require reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner.
If this sounds like a great match, we'd like to hear from you! Click here to apply: Open Positions: ECC Office Manager.
