TITLE: Human Resources Manager
ORGANIZATION: Council on Alcoholism and Drug Abuse
REPORTS TO: Executive Director
STATUS: Exempt
QUALIFICATIONS:
- Bachelor’s Degree in Business Management
- SHRM, PHR certificate preferred.
- Background and/or experience in Human Resources in a non-profit organization
- Familiarity with payroll processing
- Computer skills:
a) Word processing, preferably MS Suite
b) Spreadsheet, preferably Excel
c) Data base management (data entry, queries, reports)
d) Graphics, e.g., PowerPoint
- Organizational skills with attention to detail and accuracy.
- Knowledge of basic bookkeeping/accounting procedures.
- Familiarity with Employee Benefit Plans, and particularly Health Insurance, 403(b) Retirement Plan, Section 125 Cafeteria Plan.
- Ability to work as a team player on diverse tasks and meet
assignment deadlines.
- Excellent communications skills: both oral and written.
- Ability to interface with a diverse population of employees, using tact and discretion.
- Maintain high level confidentiality.
RESPONSIBILITIES:
- Collaborate with the HR Assistant in reviewing and processing recruitment needs. Advertise recruitments needs with appropriate media, in accordance with budgetary guidelines.
- Extend and negotiate employment offers.
- Proficient with HR/payroll system. Assist with developing the HR/payroll system. Assist in processing the bi-monthly payroll, process and create reports.
- Supervise the Human Resources (HR) Assistant. Responsible for their development as a viable member of the HR team.
- Meet weekly with Executive Directors to review program needs.
- Respond to and investigate all employee relations issues (including complaints, harassment, and discrimination allegations) in a professional, confidential, and timely manner.
- Meet with employees and their manager to discuss performance issues.
- Process terminations and lay-offs when necessary. Coordinate final paycheck with payroll.
- Liaison with legal council on a variety of issues, with Executive approval.
- Process terminations with Unemployment Services Trust administrator.
- Attend unemployment hearings. Collect HR documentation for hearing.
- Remain current on updates/changes in employment law and legislative issues impacting human resources.
- Maintain wage ranges. Discuss changes and updates with the senior team.
- Discuss employee pay increases with the Executive Director.
- Attend labor law seminars and keep abreast of Labor Law updates.
- Collaborate with the Executive Director and the insurance representative to review health insurance plans for new plan year.
- Conduct open enrollment meetings and process new roll-out insurance plans for the new plan year.
- Develop and maintain interdepartmental communication regarding
personnel changes and communicate to payroll as needed.
- Oversee and process all leaves of absence request.
- Travel to all CADA offices as needed.
- Discuss and develop personnel procedures and documents with the Executive team.
- Collaborate with the HR Assistant to develop and maintain the Injury and Illness, Prevention Plan (IIPP).
- Collaborate with the Executive Director on emergency procedures.
- Evaluate and process workers’ compensation claims, issues, and procedures.
- Train supervisors on personnel policies and procedures (including recruitment, conducting performance evaluations, handling disciplinary actions, reporting workplace injuries/illnesses, processing terminations). Provide guidance interpreting policies. Coordinate with Accounting, SAVE, and Media to provide training.
- Respond to requests for information by governmental entities (e.g., EDD, garnishment requests). Facilitate employment verifications.
- Respond to employee questions about benefits or defer to the HR Assistant.
- Maintain OSHA required logs and post as appropriate.
- Assist the HR Assistant as needed.
