Assistant Manager for Finance and Administration
Dean, School of Education
Summary of Job Details
Under the direction of the Manager for Finance and Administration (Manager) of the Gevirtz Graduate School of Education (GGSE), the Business & Financial Analyst leads the financial and administrative support for the Dean's office and the school's clinics and centers. Serves as a key member of the school's financial management team. Collects financial data, provides analyses, and recommends courses of action to the Directors, Dean, and senior management. Conducts special studies as requested by the Dean or senior management. Maintains and applies
working knowledge of fund accounting, UC policies and procedures, internal control practices as well as numerous sets of personnel policies and procedures. Maintains a high level of confidentiality and discretion as it pertains to handling confidential and sensitive personnel and payroll matters in a diplomatic fashion. Analyzes, recommends and implements changes in existing administrative policies, procedures, guidelines and initiatives for more efficient and effective operations. Exercises advanced problem solving skills and knowledge to plan, recommend and execute courses of action. Uses independent judgment, decision making and initiative to set priorities, plan, and coordinate projects and activities. Uses sophisticated organizational and analytical skills and applies best business practices to ensure that all functions operate smoothly and efficiently. Exercises superior level of professionalism, tact and diplomacy while performing the critical duties of this position. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, including resolving problems that are not routine in nature. Handles sensitive and confidential issues. Works under the pressure of deadlines, handling multiple projects concurrently. Coordinates training and provides recommendations on implementation of enterprise wide systems to administrative staff in all the units within the GGSE. Provides management, administrative, analytical, and project support to senior managers and Dean. Supervises three GGSE Financial Coordinators within the Clinic and Centers.
Required Qualifications
Bachelor's Degree in related area and / or equivalent experience / training.
Prior administrative, financial and/or office management experience.
Experience applying GAAP financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations.
Experience applying a wide variety of internal and external policies and regulations to address a range of issues such as regulatory compliance; income and recharges; cash and cash equivalent handling; risk management; and the organized implementation of a diverse range of financial services for the school and departments.
Broad knowledge of the organization's processes, protocols, and procedures with a focus on budget, account, and fund management.
Strong verbal and written communication skills; ability to influence/persuade all levels of personnel.
Demonstrated management and conflict resolution skills to effectively lead and motivate others.
Work collaboratively with other campus constituents.
Knowledge of financial analysis and reporting techniques; academic personnel; human resources and risk management planning; and/or accounting and personnel/payroll.
Requires initiative, independence, judgment, and problem-solving abilities as well as effective management and supervisory experience.
Special Conditions of Employment
Satisfactory conviction history background check.
UCSB is a Tobacco-Free environment.
Days/Hours: M-F; 8am - 5pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 7/19/24
Apply online at https://jobs.ucsb.edu
Job #70734
