Student Affairs and Purchasing Assistant
Department of Geography
Summary of Job Details
Under the general supervision of the Student Programs Manager, with additional direction provided by the Contracts & Grants Manager, assists with coordination of student programs, both graduate and undergraduate, for the Department of Geography. Responsible for quarterly textbook orders, scheduling room requests, compiling statistical data, social media, and payroll reports. Assists with the development and implementation of student outreach programs. Manages alumni tracking and event coordination, and maintaining graduate student data on the Geography website. Designs and disseminates colloquium flyers. Serves as department photographer, and serves on departmental committees. Responsible for all purchasing, expediting orders, travel processing, fellowship travel payments, and accounts payable. Maintains a working knowledge of contract and grant requirements as well as University policies and procedures and applies them to daily tasks. Serves as liaison between the department and campus administrative offices (such as Purchasing, Accounting, Business Services, Facilities Management, Communication Services, Central Stores, Academic Departments/Organized Research Units, and Equipment Management), and Geography faculty, researchers, staff, and students regarding purchasing, travel, and recharge matters. Maintains accurate files for all purchasing, and equipment inventory. Performs annual equipment inventory. Participates as an active team member in Geography and shares ideas on how to improve services and deliverables.
Required Qualifications
High School diploma or GED.
Strong organizational and communication skills with a customer service focus.
Experience researching problems of a financial nature and comparing purchase orders and/or invoices to sales materials in order to resolve pricing issues.
Ability to maintain a positive attitude and work as a team.
Special Conditions of Employment
Satisfactory conviction history background check
UCSB is a Tobacco-Free environment.
Days/Hours: M-F; 8am - 5pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 07/17/2024
Apply online at https://jobs.ucsb.edu
Job #70647
