Join Our Established Construction Firm
We’re seeking a Full-Time Financial and Office Administrator to manage essential financial, human resources, and administrative functions. If you’re punctual, reliable, and possess excellent communication skills via phone and email, we’d love to hear from you.
Salary: Starting at $70k+ (commensurate with experience)
Schedule: Monday – Friday, 8:00 AM to 4:30 PM (flexible)
Perks:
Onsite parking
15 PTO days per year
Comprehensive company health insurance
Your Responsibilities:
Financial Administration:
Maintain and analyze financial records in QuickBooks
Prepare invoices, estimates, and contracts using Microsoft Word/Excel
Create job cost analysis spreadsheets
Manage payroll data entry
Process payments to vendors and clients
Handle change orders, RFIs, and submittals
Facilitate communication between supervisors and project managers
Human Resources Management:
Maintain staff records
Coordinate staff onboarding processes
Office Administration:
Ensure corporate compliance and manage standard operating procedures
Oversee rental properties and facility maintenance
Track and order construction materials, managing associated costs
Implement new technologies and manage social media updates
Conduct workers’ compensation and operational audits
What We’re Looking For:
Required Skills & Experience:
Advanced knowledge of finance/accounting or equivalent experience in AP, AR, job costing, and reconciliations
Expertise in web-based QuickBooks
Strong proficiency in Google Docs, Dropbox, MS Office, Excel, and Mac systems
Proven ability to process invoices, reconcile accounts, and manage payroll
Exceptional organizational skills with keen attention to detail
Positive, can-do attitude with a strong customer service focus
Self-starter who can independently manage tasks with minimal supervision
Adaptability to new technologies
High-level professionalism with excellent written and verbal communication skills
Minimum Qualifications:
High school diploma (or equivalent)
Previous experience in similar roles
Why Join Us?
We are a trusted, well-established construction firm dedicated to excellence. Enjoy working in a supportive, dynamic environment where your skills will make a real impact on our growing organization.
Ready to take your career to the next level? Apply today!
