A reputable Marine Engineering and Mining Consultancy Company is looking for a customer representative /administrative assistant.
Responsibilities:
Coordinate and plan business and personal travel arrangements
Maintain and manage heavy calendar, scheduling meetings and appointments
Manage vendor accounts and bill payment using QuickBooks
Coordinate incoming and/or outgoing wire transfers
Manage all healthcare needs including corresponding with insurance providers and doctors
Liaise with executive's family and household staff on a regular basis
Complete personal work such as running errands, booking travel, making reservations, and assisting with home maintenance
An ideal candidate is a self-starter who is extremely thorough, and demonstrates diligence and devotion throughout the entire coordination process from task to project completion. An ideal candidate possesses outstanding communication and customer service skills with the ability to provide customers with quick solutions and ensure requests are completed in a timely manner. Job Duties in this role, you will:
Be part of the team to create and execute initiatives to reimagine office space
Thoroughly conduct daily facilities checks to ensure seamless day to day operations such as cleanliness and appearance upholds high quality standards
Effectively cross collaborate with key stakeholders, internal and external to provide the best workplace experience to employees and guests
Act as a point person for workplace related questions/concerns
Organize and/or provide physical event setups for internal events (All-Hands, internal events, off-sites, engagement events, teambuilding, etc.)
Provide regular updates of site and projects to management and stakeholders
Receive, sort and distribute incoming/outgoing mail
Have a strong skill set in Google suite
Outstanding customer service skills, ensuring the best workplace experience for guests and employees
Effective organizational skills to ensure workspaces are clean, safe and employees have everything they need to do their job
Multi-tasking and project-based mindset; commitment to quality and proven follow through skills
Thrive working in a fast paced, evolving environment
Excellent interpersonal, relationship building, and communication skills (verbal and written)
Self-starter and results driven works with a sense of urgency and handles self with minimal supervision
Demonstrates proactive attitude;, “no job is too small” to take on
Establishes strong relationships and collaborates across all levels of the business.
