Position Type: Full-Time
Work Schedule: Monday to Friday, 9:00 AM - 5:00 PM
Location: Fremont, CA
Xxentria International, located in Fremont, CA, is seeking a highly organized and driven
Administrative Assistant to join their operations team. Xxentria produces metal composite
panels for the transportation industry and has been in business for over two decades,
supplying major trailer manufacturers.
This role includes administrative support, communication with logistics companies, data
management, and handling key operational tasks. The ideal candidate is a self-motivated,
detail-oriented individual who thrives in a small team setting, is dependable, proactive, and
capable of managing multiple tasks with minimal oversight.
Responsibilities include but are not limited to:
Provide essential administrative support to the team, ensuring smooth operations.
Review and verify trucker invoices ensuring accuracy and compliance and
communicate effectively with logistics companies in case of any errors.
Maintain accurate records and databases, ensuring reliable information for day-to
day operations.
Prepare and send import documentation, reports, and other necessary documents.
Perform data entry tasks with precision and attention to detail.
Monitor shipments to ensure customer requirements are met
Ensure customer files are maintained, organized, and updated regularly.
Manage import and export processes, including bookings, customs filings, and
other shipping and supporting documentation.
Handle a small volume of phone calls and interact professionally with management,
team members, and external partners.
Review and process customer orders and pricing.
Complete filing electronically and physical documentation as needed.
Other administrative duties include
o Maintain and enhance office environment and policies to support a positive
workplace culture
o Organize weekly lunch pick up
o Maintain a clean and organized place of work
o Managing and restocking office supplies
o Assist with mailings and deliveries
o Provide support to staff in order to maintain office IT systems
o Maintain the general appearance of all common areas of the office, including
the reception area, conference rooms, open work areas, and
kitchen/breakroom (including loading and unloading the dishwasher).
Requirements:
Bachelor’s degree is required
Proficiency in Microsoft Excel
Excellent organizational and multitasking abilities.
Attention to detail and accuracy in data entry and document management
Strong written and verbal communication skills
Benefits:
Full Health Insurance
Full Dental Insurance
Paid time off
Bonus Pay
401(k)
