Assistant Office Manager / Dispatcher

Assistant Office Manager / Dispatcher

02 Oct 2024
California, San francisco bay area 00000 San francisco bay area USA

Assistant Office Manager / Dispatcher

Seeking part time Office Assistant for industrial service business. 8-10 hours per week (split between 2-3 days). Somewhat flexible on days of the week. Potential for the job to evolve into more hours for the right fit. Must be available for full time hours 2-3 weeks per year to cover for vacation time. Job is located on the Westside of Santa Cruz.

DUTIES

OFFICE MANAGEMENT

o Dispatching Technicians

o Scanning work orders and uploading into Job Management System

o Maintaining “paperless” files of every job

o Management of all forms and paperwork required for jobs and work trucks

o Keep office supplies ordered and in stock

AR CLERK:

o Running bi-weekly past due reports

o Following up with customers and keeping progress notes up to date

o Posting incoming payments to Job Management System

o Prepping deposits

HUMAN RESOURCES:

o Approving hours for payroll

o Maintaining employee files, keeping benefits up to date.

REPORT MAINTENANCE

o Invoice Submission

o Quote Approvals

o QuickBooks and ACH payment receipts

o Rental Logs

o Parts Ordering/Receipt Logs

Please email your resume.

No phone calls please.

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