Our client, A large national engineering firm is looking to fulfill the need for a temporary Front Desk/Administrative Assistant to support the downtown San Francisco office. This position reports onsite five days per week, with the possibility for light overtime to support after-hours work events or client engagements. The assignment is expected to last about six weeks, with the possibility for extension.
Employment Type: Full Time Temporary | M – F | 8:30am – 5:30pm PT
Onsite
Pay Rate: $27.00 / Hour
Responsibilities:
Oversee the front desk reception, including multi-line inbound call screening, forwarding and message handling.
Monitor industry organization event calendars, including relevant regional conferences and networking events, and help devise a plan for participation. Maintain internal event calendar and assist with identifying local community outreach
opportunities. Assist team members with event registration and participation.
Provide concierge level service in directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure
Coordination of conference rooms, including scheduling and arranging meeting rooms, catering services with vendors, room set up and breakdown, audio/visual equipment coordination with cross-department teams
Work collaboratively with building security to provide active visitor/guest list, badging detains and continuity with facilities team members
Inventory restocking of refreshments, snacks and office supplies as needed
Process and submit office service-related invoices, expense reimbursement and time entries as needed
Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
Administrative functions arise. Including filing, mail screening, and database support
Qualifications:
Candidates should possess 1-2 years prior administrative, clerical or office service experience (within a professional services organization is a plus). Must possess an associate’s degree. Proficiency in MS Office Applications: Outlook, Word, Excel, and Teams. Polished written and oral communication skills, with a service-oriented mindset and ability to work well in a team environment. Strong attention to detail and time management is required in this role. Technical skills to operate office equipment such as printers, scanners, and postage machines. Physical ability to lift, push and pull objects and boxes ranging 30-50lbs. in weight.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this Temp to Hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Types: Full-time, Temporary
Pay: $27.00 per hour
Expected hours: 40 per week
Work Location: In person
