We are seeking a highly organized and proactive Administrative Assistant to improve office management, provide first-level IT assistance, manage sales lead assignments, interact with social media posts, and perform various administrative tasks as needed to support our growing team. This role is critical to ensuring the smooth operation of our office and making our staff and leadership successful. Our current need is 10-20 hrs/week on a flexible time schedule and will expand as you learn our operations.
Key Responsibilities:
1. Office Management
Serve as the primary point of contact for office vendors and service providers.
Manage bookings and access for virtual office spaces.
2. Event Planning
Organize and coordinate company events, meetings, and celebrations.
Manage event logistics, including venue booking, catering, and scheduling.
3. Employee Onboarding and Off-boarding
Prepare and coordinate onboarding materials and training for new hires.
Facilitate setup of IT accounts, workstations, and access permissions for new employees.
Manage exit procedures, including recovery of company assets and account deactivations.
4. General IT Support
Assist staff with basic IT troubleshooting (e.g., connectivity, software issues).
Liaise with external IT support providers for more complex issues.
Ensure proper functioning of office systems and technology.
5. Sales Lead Assignment
Assign new leads to the appropriate sales staff using CRM or internal systems.
Track and manage lead distribution to ensure timely follow-up.
Provide reports on lead management as requested.
6. Social Media Interaction
Monitor and engage with social media posts, comments, and messages across platforms.
Respond to inquiries and escalate issues or questions to the appropriate team member.
Support the marketing team with community engagement strategies to enhance brand visibility.
7. Administrative Assistance
Support leadership with scheduling, correspondence, and administrative tasks.
Handle incoming calls, emails, and inquiries in a professional manner.
Perform other duties as assigned to support the team’s operational needs.
Qualifications:
Proven experience in office administration or a similar role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM software.
Basic understanding of IT systems and troubleshooting.
Event planning experience is a plus.
Work Schedule / Location:
Flexible part-time hours, approximately 20 hours per week.
Some availability required for events and critical tasks.
Preferable in person attendance for weekly staff meetings in Sunnyvale; all other work virtual
Key Attributes:
Proactive and resourceful with a problem-solving mindset.
Detail-oriented and capable of managing multiple priorities.
Adaptable to changing needs and able to work independently or collaboratively.
This is an excellent opportunity for a dynamic individual looking to contribute to a growing and fast-paced organization. If you are organized, versatile, and eager to support a thriving team, we’d love to hear from you!
Apply online at: https://zfrmz.com/PPIMKGnR6dYbKY30nS8Z?referrername=cl
