Office Manager & Personal Assistant to President

Office Manager & Personal Assistant to President

14 Sep 2024
California, San luis obispo 00000 San luis obispo USA

Office Manager & Personal Assistant to President

Reiss Design Studio, a San Luis Obispo architecture firm, is seeking a full-time office manager/ personal assistant to join our team. We specialize in wineries, agricultural processing facilities, custom residential, and civic projects. Our office is a fast-paced, creative environment with a variety of project types and experience opportunities. We seek a friendly individual who has excellent attention for details and who works well individually and with a team. This is a full-time, in-person position.

Office Manager Responsibilities:

- greet clients and guests in a professional, friendly, and hospitable manner

- answer and route incoming phone calls

- organize team building activities, office holiday parties, and other celebrations

- monthly client billing

- basic bookkeeping tasks

- process payroll

- input time cards for team members into project management system

- order office supplies and maintain office cleanliness

- data input and report generation

- manage office marketing: social media, website, newsletters, etc.

- support architectural team as needed: submittals, applications, proposals, etc.

- create an office environment for our team to thrive

Personal Assistant Responsibilities:

- personal assistant to the president/ principal architect

- run errands as needed: grocery, retail, car wash, post office, etc.

- basic bookkeeping tasks

- take care of and love our dog (when he’s in the office)

Skills:

- office management, administrative, or assistant experience

- excellent time management skills, ability to multi-task, and prioritize work

- excellent written and verbal communication

- organization and planning abilities

- resourceful and able to problem-solve

- basic Quickbooks/ bookkeeping skills

Please reply to this posting with a cover letter and resume (all in PDF format) to Devin Reiss. Must include responses to: (1) What makes you great? and (2) What is your favorite thing about SLO? A cover letter and resume are required in order to receive a response.

We look forward to hearing from you!

www.reissdesignstudio.com

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