Receptionist/Admin Assistant

Receptionist/Admin Assistant

22 Oct 2024
Colorado, Denver, 80221 Denver USA

Receptionist/Admin Assistant

We are seeking a dedicated and detail-oriented Office Administrator to join our team on a temp-to-hire basis. The ideal Candidate will play a crucial role in ensuring the smooth operation of our office by managing admin task, support staff, and enhancing overall efficiency. This position requires strong organization skills, proficiency in various office software, and the ability to communicate effectively with both internal teams and extremal clients.

Responsibilities:

Manage Front Desk - greeting visitors and handling inquires

Maintain organized filing systems both physical and digital documents

Utilize phone systems - Manage incoming calls and messages efficiently

Coordinate and manage the preparation of bids documents, ensuring accuracy and completeness.

Maintain a calendar of bid deadlines to ensure timely submissions.

Perform clerical duties such as - typing, data entry and document preparation.

Maintain supplies inventory and order materials as needed.

Coordinate with general contractors and suppliers to ensure timely communication and follow-up.

Qualifications:

High School Diploma or equivalent

Bilingual proficiency in English and Spanish a plus.

Experience in an admin role, preferably in construction industry

Proficiency in Microsoft Office suite (Word, Excel, Outlook)

Strong Organization skills and attention to detail

Excellent verbal and written communication skills

Experience with Project Managment Sofware's such as blue beam, and building connected is preferred but not required

Knowledge of Construction terminology and processes is a plus

We offer:

Competitive pay, Opportunities for growth, supportive and collaborative work environment. The chance to be part of exciting projects that make a difference in our community.

Monday - Friday

8-hour shift

Work Location: In Person

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