Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Miami, Florida. The primary function of this role is to provide administrative support and ensure smooth operations within our organization. This position involves a range of tasks including visitor coordination, answering calls, and maintaining organized records. Responsibilities: Greet and provide assistance to visitors, ensuring a hospitable atmosphere. Answer all incoming calls on the main line and route them to the appropriate staff members. Share necessary office-wide announcements, including property management communications and advisements. Manage conference rooms including reservations and technical assistance with video conference/AV equipment. Ensure conference rooms are kept tidy and stocked appropriately. Handle the coordination of meetings and other events as needed. Perform data entry tasks as necessary to maintain accurate records. Serve as an Interview Greeter when needed, providing a warm welcome to potential candidates. Respond to and resolve customer inquiries related to credit applications and records. Monitor customer credit accounts and take appropriate action to collect delinquent payments. Requirements Proficiency in answering and managing inbound calls efficiently Ability to accurately take and relay messages Skilled in coordinating meetings, including scheduling and logistics Experience with data entry and maintaining databases Strong attention to detail and organizational skills Exceptional written and verbal communication abilities Ability to work in a fast-paced, deadline-driven environment Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint Strong interpersonal skills, with a focus on providing excellent customer service Ability to maintain confidentiality and handle sensitive information Proactive and self-motivated, with the ability to work independently High school diploma or equivalent. Further education in Office Administration is a plus. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
