Description We are in search of an Executive Assistant to join our team in the medical industry, located in Baltimore, Maryland. This role involves supporting multiple executives, managing calendars, and providing general administrative support. This is a long-term contract employment opportunity.Responsibilities: Provide support to multiple executives, ensuring efficient operations Manage heavy calendar activities for the executive team, ensuring all appointments and meetings are scheduled and rescheduled as needed Monitor foot traffic control, ensuring a professional and organized environment Order and maintain office supplies, ensuring necessary items are available when required Coordinate travel arrangements for the executive team, including flights, accommodation, and ground transportation Prepare and manage expense reports, ensuring accurate records of expenditures Provide general administrative support as required, including responding to inquiries and managing correspondence Utilize various software, including Concur and MS Office Suite, for efficient operations Use the CRM for customer relationship management and the Kronos Timekeeping System for accurate recording of time Facilitate communication through Cisco Webex Meetings and manage correspondence through various platforms. Requirements Proven experience in a similar Executive Assistant role Proficiency in ADP - Financial Services Familiarity with Cisco Webex Meetings for organizing online meetings Experience in using Concur for travel and expense management Knowledge of CRM systems for maintaining client relationships Ability to use Kronos Timekeeping System and About Time for efficient time management Expertise in managing calendars and scheduling meetings Excellent communication skills for correspondence and conference calls Ability to handle confidential information and correspondence with discretion Strong organizational and multi-tasking skills Ability to work independently and make decisions in the absence of the executive Proficiency in MS Office Suite Bachelor's degree or equivalent work experience. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
