AMHERST Job Description: Amherst College invites applications for the
Advancement Assistant - Leadership Gifts position. The Advancement
Assistant - Leadership Gifts is a part-time, casual position with no
benefits, starting at $21.78/hour - commensurate with experience. Given
Amherst's distinction as one of the most diverse liberal arts colleges
in the country, the successful candidate will demonstrate the ways in
which they bring value to and will work towards supporting a broadly
diverse community. Reporting to the Senior Major Gift Officer, Director
of Leadership Giving, the Advancement Assistant supports the work of
Leadership and Major Gifts efforts. This role provides critical
administrative support in service of Advancement's mission of engaging
alumni and families, and securing fundraising support. The person in
this role serves as a point of contact for internal and external
constituencies, manages data entry projects and may help support events.
This is a part-time, three-year term position. This position supports
myriad goals and activities of the Major & Planned Giving team, which
include but are not limited to: Developing and implementing strategies
to increase leadership gifts from the College's highly diverse alumni,
parents and friends, in support of the College's top priorities,
including the Amherst Fund, Financial Aid and the Student Center &
Dining Commons project Maintaining a portfolio of current and future
prospects to build the leadership giving pipeline by engaging with those
prospects and identifying opportunities to build community and
connection to the College. Moving this portfolio through the process of
qualification, cultivation, solicitation, and stewardship Undertaking
special projects and collaborating with campus partners on an as needed
basis to support timely fundraising efforts and initiatives The person
in this role is expected to work as part of a collaborative and
inclusive team including taking appropriate actions to support a diverse
workforce and participating in the College's efforts to create a
respectful, inclusive, and welcoming work environment. In addition, all
advancement staff members are required to support and staff key events
such as Reunion, Homecoming, Family Weekend, and Mead donor cultivation
events. These events may require occasional evening and weekend hours.
Summary of Responsibilities: LEADERSHIP GIVING SUPPORT Work closely with
the Director of Leadership Gifts to support the cultivation,
solicitation and stewardship of donors and prospects Track and document
giving activity, including visit reports, meeting and event briefings,
gift proposals and acknowledgments Provide administrative support for
the Leadership Gifts team, including entering contacts, scheduling
appointments/meetings, processing expenses, maintaining file systems,
shipping packages and donor gifts, maintaining donor lists Proactively
update prospect information or confirm information via online research
and use of data search tools Prepare meeting materials, including
itineraries, agendas, minutes, and donor correspondence Assists with
travel and event calendars and helps coordinate and plan on- and
off-campus events. Tasks may include event logistics, generating guest
lists, creating and distributing invitations and tracking RSVPs Manage
data projects including but not limited to LinkedIn searches,
maintaining accurate contact information based on mail returns,
constituent feedback, and alumni directory updates Engage internal and
external constituents via phone, email, and in person and
assess/undertake appropriate next steps. This may also include some
reception duties/coverage Creates an inclusive and inviting environment
for a diverse set of colleagues and visitors
