Our client, a leading global asset management firm with an office in Summit, NJ, is looking for a long-term temp Office Coordinator/ Receptionist to support their office! This role starts ASAP, with a fully open-ended temp contract (this role isn't going away). This role is fully onsite Monday through Friday, 8am-5pm with a 30-minute unpaid lunch break. Hourly pay rate is 30/hr.Office Services Managing inventory of onsite office supplies and ordering inventory as requiredCoordinate delivery of incoming mailAssist with external mailingsStock paper and toner in copy room printerFacilities Services Oversee work orders for the site and be a liaison to the FM team in NYCManage day to day issues and potential complaints at the facilityInspects conference rooms for cleanliness, reserves conference rooms, and coordinate special setups.Conduct routine walkthroughs and assessments of the facility to ensure that they are clean, stocked, maintained and appropriately utilizedInspect vendor work to ensure compliance with service level agreements and firm policiesWorks collaboratively with building management and service vendors for reactive and preventative maintenance itemsPartner with 3rd party vendors and landlord as neededHospitality & Room Management Services Oversight of hoteling software and reservations for hoteling employeesResolution of office/workstation reservation issuesSupport data collection, analysis and reporting of hoteling and space utilization dataCoordinate catering or food service for special events at the facility (ie. weekly bagel order).Ensure cleanliness of common areas and kitchen areaStock pantry, refrigerator and kitchen supplies dailyReception ServicesManage the front desk for incoming guests and employeesAssist guests and candidates with onsite inquiriesQualifications & Requirements Minimum of 3+ years' prior experience in hospitality, facility / property management, operations, and/or knowledge of commercial real estate, preferred.Ability to manage multiple priorities and deliver results in a fast-paced, pressurized environment.Strong work ethic, a proactive self-starter with positive attitudeExceptional customer service skills with a passion for hospitalityExcellent communications skills with attention to detailsAdvanced time management and prioritization skills, essentialCapable of being both part of a cohesive team, and possess the ability to work independentlyStrong understanding of customer service, service delivery and client relationship managementFamiliarity and understanding of various service specific systems; including but not limited to EMS, Building Engines, Service Now, Corrigo or another workflow system a plusProficient in Microsoft Office, Excel, PowerPoint, and WordBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
