Description We are seeking an Executive Assistant to join our team in the manufacturing industry located in Parsippany, New Jersey. This role offers a contract to hire employment opportunity where you will be supporting various tasks and functions. As an Executive Assistant, you will play a key role in maintaining the smooth operations of our team, managing calendars, coordinating meetings, and handling various forms of correspondence.Responsibilities: Facilitate efficient communication within the team by managing correspondence and conference calls. Coordinate and schedule meetings, ensuring all parties are informed and prepared. Manage and maintain executive calendars, adjusting as necessary to accommodate changing priorities. Utilize Concur for various tasks, demonstrating proficiency and accuracy. Ensure effective and efficient office operations by managing various administrative tasks. Act as a liaison for the President, handling communications and schedules. Coordinate and manage multiple schedules and appointments, ensuring efficient time management. Maintain professionalism and confidentiality in all communications and interactions. Assist in the preparation and coordination of reports and presentations. Provide support for various projects as needed, demonstrating strong organizational skills and attention to detail. Requirements Minimum of 2 years of experience as an Executive Assistant in the Manufacturing industry. Proficiency in using Concur software for expense management. Demonstrated ability in Calendar Management to organize executive schedules effectively. Excellent communication skills to liaise between executives and other staff members. Experience in managing Conference Calls including scheduling, set-up, and follow-ups. Aptitude for drafting, editing, and managing Correspondence on behalf of executives. Proven abilities in Meeting Coordination, including logistics, agendas, and minutes. Proficiency in Scheduling Appointments and managing executive calendars efficiently. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
