ACCOUNTS PAYABLE COORDINATORJob DetailsJob LocationCottontail - Somerset, NJ DescriptionDo you love candy and snacks? Are you looking to join an ever evolving and rapidly growing team? PIM Brands might just be exactly what you’re looking for! At PIM, we make the brands you love. Our portfolio of products, from Welch’s® Fruit Snacks to Sun-Maid® Chocolate Raisins and Sour Jacks® Sour Candies are enjoyed by millions of consumers every day. And when it comes to careers, we seek talented, results-oriented individuals who want to play a part in building amazing brands and products while working in a collaborative, dynamic, and fast-paced office environment. At PIM, you can make an immediate and lasting contribution to help grow iconic snack and confectionery brands, no matter your area of expertise. We are looking for anAccounts Payable Coordinator interested in starting a SWEET career as part of our Finance team at PIM’s Somerset site in New Jersey. JOB OVERVIEW The Accounts Payable Coordinator is responsible for performing three-way match on invoices, POs, and receiving reports. The A/P coordinator requests approval by authorized PIM employees for non-PO invoices to avoid payment of incorrect and perhaps fraudulent invoices. Approved invoices are sent to Accounts Payable in accordance with PIM Brands LLC internal controls. Responsible for maintaining required documentation for open purchase receipts and reconciliation of vendor invoice variances. QualificationsDUTIES AND RESPONSIBILITIES
Daily review of vendor invoices for authorization / 3-way match. Raw Materials and vendors offering payment discounts are prioritized
Purchase orders, receiving reports, and vendor invoices are matched and verified. Informational data (PO number, invoice number, etc.) is updated in SharePoint
Non-PO vendor invoices are sent to appropriate supervisor / manager for approval
Transfer fully documented and approved vendor invoices to Accounts Payable through Workflow
Maintain files of non-po vendor invoices not retained in SharePoint
Assist Lead Accounts Payable Coordinator in researching and resolving 3-way match discrepancies
Process credits and create claims in M3 as needed
Collaborate with numerous cross-functional teams within Finance, Accounts Payable, Purchasing, and Production among others
Understand processes which impact departmental objectives and make suggestions for process improvements
Project work as assigned
OTHER DUTIES AND RESPONSIBILITIES
Report food safety and quality issues to Plant management and SQFP
Follow PIM Brands GMP rules
Monitor fellow employees for adherence to GMP’s.
Organize and maintain files, physical and electronic for vendors, PO’s, resources, and specifications.
PHYSICAL DEMANDS/ ESSENTIAL JOB FUNCTIONS
Standing, walking, sitting, bending, reaching, kneeling and crouching. Manual dexterity of hands and fingers for keyboard entry. Lifting and moving of objects weighing at least 15 lbs. Reasonable accommodations will be evaluated and considered to enable an individual to perform the essential job functions.
WORK ENVIRONMENT
Office environment is well lighted and climate controlled. When on the plant floor it is representative of a large, busy manufacturing operation. Noisy, active, objects on the floor, constant movement and traffic flow of motorized equipment. Hair net, beard net, assigned work uniform, protective eye wear and gloves are among the GMP required apparel that must be worn, if indicated, on the plant floor.
EDUCATION, EXPERIENCE AND TRAINING
High School education or equivalent is required
Accounts Payable experience in a manufacturing environment preferred
Highly organized
Detail oriented and possess excellent communication skills
Knowledge of Microsoft Office applications
Microsoft Excel at an intermediate level required
Willing to be trained
Ability to read, speak, and write English is essential.
SOM123
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