Enchanted Roofing & Mechanical is seeking a professional and detail-oriented Office Clerk to join our team.
Mon-Fri 8:00AM-12:00PM
As an Office Clerk at Enchanted Roofing & Mechanical, you will play a crucial role in ensuring the smooth and efficient operation of our office. From managing administrative tasks to providing exceptional customer service, you will be an integral part of our team's success.
An office clerk performs administrative tasks to support daily business
operations. Their duties may include:
Typing
Typing documents, including data into company databases. . Create
documents, maintaining databases and sending memos and emails.
Filing/Scanning
Maintaining an organized filing system, including electronic and paper records
scanning documents for uploading into Quickbooks system. Collecting, filing
and organizing office documents, such as reports and confidential records
Answering phones
Answering phones at a reception desk or in a specific department, and
transferring calls as needed
Sorting and distributing incoming mail, and collecting and sending outgoing
Bookkeeping
Assisting with accounts payable and accounts receivable, including simple
bookkeeping and banking tasks Inventory/Ordering Supplies
Keeping an inventory of office supplies, and ordering new materials as needed
Equipment
Operating office machines including copiers, scanners, phone and voicemail
systems, personal computers, and other standard office equipment
Meetings
Taking minutes of meetings, and making logistical arrangements for meetings
or conferences
Other tasks
Welcoming visitors to your office, greeting customers, providing information,
and running errands and making deliveries around the office or to external
parties
Email Organization
Managing digital document filing, including encrypted documents and email
correspondence
Marketing Assistance
Assist Marketing Manager with preparation of marketing materials, giveaways, or
organizing booth set up as well as, maintain inventory of marketing materials and
advertising products. Prepare mailouts or lead generation collection.
