What You Will DoCome join our world-class OMBUDS Office! The OMBUDS office is looking for an energetic, customer-focused Professional Staff Assistant (PSA) to join our group.The PSA will report to the OMBUDS Group Leader and will work to fulfill all aspects of the administrative functions of the group office and provide backup assistance for division administrative functions. The selected candidate will act as an interface between OMBUDS and other LANL organizations. Managing complex schedules and coordinating meetings (onsite & virtual) is a necessary skill for success in this position. The PSA will be expected to lead, manage, and complete special projects for the division; maintain a professional office atmosphere; assume responsibility with minimal supervision; and demonstrate accuracy, attention to detail, and confidentiality in all matters. This position requires a motivated performer who is capable of quickly changing focus and acting independently and is comfortable with a broadly defined scope of work.What You NeedMinimum Job Requirements:Professional ExpertiseWe are looking for someone with proven competence in providing senior-level administrative support and office management in a complex office environment by ensuring office coverage and schedule coordination, developing efficient and effective ways to organize and prioritize work, reviewing and prioritizing incoming information, and making decisions regarding appropriate triage. They must have experience in full calendar management, planning the logistics, and arranging for local and cross-organizations meetings.Business SystemsAdvanced level knowledge and experience with business systems including Microsoft Office Suite, to produce Word documents, Excel spreadsheets, and PowerPoint presentations for a variety of communications, memos, and presentations with significant responsibility for content. They will also demonstrate database management skills, e.g., to interpret data and information and to assemble data for shared resources and tracking. They also will be able to make adjustments to the Ombuds website.Decision MakingWe require someone who is able to work with limited oversight, taking appropriate initiative, and making decisions within defined boundaries to include making recommendations to office management based on policy interpretation. They will have experience in conducting research, analyzing problems, and successfully identifying and integrating creative ideas and solutions to enhance office productivity and ensure customer satisfaction.Personal LeadershipThis person must be able to work effectively in a dynamic office environment with the ability to calmly manage frequent interruptions and changing priorities; complete assignments with minimal guidance; and be available, dependable, and punctual. They must also demonstrate the ability to handle sensitive and in-confidence information with tact and discretion.Values and BehaviorsPositive working relationships and the demonstrated ability to network effectively with other administrative staff and key contacts outside their own area of expertise, both internal and external to the organization, are key to success in this position. This person will work in a team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and willingness to provide support wherever needed.CommunicationExcellent communication and customer service skills both verbal and written, demonstrating the ability to interact effectively with all levels of internal and external personnel. Strong interpersonal, presentation, and written skills are required.Clearance AbilityAbility to obtain a DOE Q clearance, which generally requires US citizenship.Education/ExperiencePosition requires a Bachelor's Degree and two years related experience, or an equivalent combination of education and experience. Graduate coursework may be expected at this level.Desired Qualifications:LANL-specific knowledgeKnowledge of Laboratory structure and administrative processes/tools such as LANL procurement, LANL domestic and foreign travel, LANL Authorized Delegate Timekeeper, U-Train management, and other LANL specific trainings/knowledge.Experience working in a classified environmentWorking experience handling classified matter and serving as a classified matter custodian.Document Control/Records ManagementExperience as a document control/records management custodian and the application of this knowledge for the management, storage, and retention of documents and records both hard copy and electronica.Q-Clearance desiredNote to Applicants:
For full consideration, submit a comprehensive resume reflective of your relevant experience related to the job requirements and desired skills stated above.
This position will close on October 1, 2024.
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.Position commitment : Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.Where You Will WorkLocated in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:§ PPO or High Deductible medical insurance with the same large nationwide network§ Dental and vision insurance§ Free basic life and disability insurance§ Paid childbirth and parental leave§ Award-winning 401(k) (6% matching plus 3.5% annually)§ Learning opportunities and tuition assistance§ Flexible schedules and time off (PTO and holidays)§ Onsite gyms and wellness programs§ Extensive relocation packages (outside a 50 mile radius)Additional DetailsDirective 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (https://directives.nnsa.doe.gov/supplemental-directive/sd-0206-0002) . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (https://www.directives.doe.gov/directives-documents/400-series/0472.2-BOrder-chg1-pgchg) for additional information.New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (https://int.lanl.gov/policy/documents/P701.pdf) for applicant eligibility requirements.Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3.
