Description Our client is a premier international law firm. They are seeking to add a Legal Practice Assistant to their Business Litigation and Capital Markets team in New York. RESPONSIBILITIES: Be the front line of on-going client interactions. Maintain knowledge of Firm policies, procedures, formats and specialized terminology within their industry focus. Maintain a working knowledge of lawyer’s area(s) of practice. Research and keep apprised of requirements for different (relevant) courts and agencies. Handle court filings at all levels including electronic filings and delivery of courtesy copies as appropriate. Coordinate Service of Process of various pleadings or court forms. Schedule outside vendor services, such as court reporters, expert witnesses, etc. Assist with creating presentations and documents and proo all work, including reading documents for content and context. Coordinate the duplication of documents, books, and other papers, as needed. Prepare and maintain temporary/permanent client and office files. Maintain chronological files of daily correspondence for respective attorneys. Maintain up-to-date, orderly file indexes for legal documents, such as pleading indexes. Answer and screen routine telephone calls per the attorney’s instruction. Provide backup telephone coverage. Assist attorney with accurate daily entering of attorney time Work with Billing Department to resolve billing problems and efficiently process final billing statements and letters. Maintain accurate and up-to-date records such as name/address list, client/matter numbers, and marketing mailings. Manage attorney calendars and remind them of various meetings, appointments, court dates, etc. Schedule outside vendor services, such as court reporters, expert witnesses, etc. Open new clients and matters and facilitate the conflicts process for new and existing ones. Oversee all expense processing. Provide contact management for attorneys in Outlook and any firm-wide database. Keep CLE records up to date. Track and manage docketing requests. Assist with billable work as deemed appropriate by the attorney. Provide support for business generation efforts. Support attorneys and offices in recruiting and other growth initiatives. Open mail, sort, date stamp, and organize. Review email when attorney is out of the office. File correspondence and legal documents according to the office filing system; coordinate with records management. Perform other duties required based upon the unique practice of the attorney, such as, but not limited to, administrative work, practice development initiatives, and committee projects and responsibilities. There are additional practice-specific duties for each position.Requirements REQUIREMENTS: Bachelor’s degree preferred and at least five years of related experience and/or training. Litigation experience required. Demonstrated writing and communication skills and documented interpersonal abilities. Strong analytical skills and ability to grasp new concepts quickly. Demonstrated organizational skills: responsive, efficient, independent, high energy and proactive in a very fast-paced environment with deadline pressures. Demonstrated proficiency in Microsoft Outlook, PowerPoint, Word, Excel and Adobe. Team player, able to interact effectively with all levels of the organization as well as external clients. Ability to present herself or himself professionally and understand the importance of confidentiality and highly sensitive, client- and firm-related information.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
