Our client, a Private Equity firm in Midtown, Manhattan is seeking to hire a Temporary to Permanent Receptionist and Office Services coordinator to manage the office facilities, phones, conference rooms, etc. You will also assist with supporting the office move. This role will be in office 5 days per week and hours are 9am - 5pm with flexibility for overtime.Reception:Every morning, check to see if all guests are in building security systemGreet and welcome visitors as soon as they arriveDirect visitors/clients to the appropriate person(s) and conference roomsHelp set-up (water/refreshments) /clear-out items from meeting rooms for external meetings as needed/clean rooms after guests leaveHelp guests with Wi-Fi instructions as neededAnswer, screen and forward all incoming phone callsKeep all areas of the office tidy and presentableProvide basic and accurate information in-person and via phone/emailReceive, sort, and distribute daily mail/deliveriesMaintain office and safety procedures through office manager and building staffOrder supplies and restock as neededPerform other clerical receptionist duties such as filing, scanning, and faxingProactively reach out to EA's / Office Manager to see if help is needed with any items for the week / days aheadOffice Services:Update and maintain office relationships (vendors, internal events, HR, )Create weekly office schedule and send to HR, Fraiche and internallyUpdate and create key cards for each employeeFollow up on emails and any communication internal/externalUpdate and maintain any SOPs as requiredFunction as Fire/Building safety leaderUpdate and maintain list of employee contact, addresses, birthdaysAssist with onboarding meetings for new employeesMatch monthly MasterCard receipts with statementsQualifications:Bachelor's Degree highly preferredMinimum 1+ years of administrative experienceExcellent organizational and time management skillsProficiency with Outlook and Microsoft Office SuiteExcellent written and verbal communication skillsHigh attention to detailForward thinkingCompensation/Benefits:Salary up to $65k, hourly rate in lineHealth, vision, and dental covered by employerBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .We look forward to working with you.Beacon Hill. Employing the Future (TM)Minimum Salary: 65000.00
Maximum Salary: 65000.00
Salary Unit: Hourly
