Job Description:This position provides and oversees a variety of semi-routine clerical and specialized administrative functions generally of a critical or confidential nature for one or two small departments, clinics, or mid-level managers and may be assigned administrative or support related projects that are narrow in scope and complexity. This role is assigned to those with a primary responsibility to provide traditional administrative support such as:Monitoring of a central inbox to receive and send invoices to Contracting end users and submit for payment to Accounts PayableFacilitate the approval of invoices throughout the Region (including 8 hospitals and 6 medical groups), and provide status updates as neededData entry of Contract details into an Excel spreadsheetScopeAs an Administrative Assistant, you need to know how to:Answer and transfer phone calls, screening when necessary.Welcome and direct visitors and clients.Maintain filing systems as assigned.Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.Respond to and resolve administrative inquiries and questions.Coordinate and schedule travel, meetings, and appointments for managers or supervisors.Prepare agendas and schedules for meetings.Record and distribute minutes or other records for meetings.Maintain office supplies and coordinate maintenance of office equipment.Maintain a system for recording expenses.Successfully prioritize and perform multiple projects, tasks, and assignments while ensuring their effective and timely completion.Provide assistance, guidance, and direction to visitors, patients, staff and vendors entering the Administration area. Ascertain the nature of their business; assist and/or direct them to various locations in the hospital when appropriate.Call for escort when necessary.Follow through on routine matters without supervision. Through experience, know which matters can be handled alone and which should be referred to others, such as, responding to inquiries that require interpretation of hospital/administrative office policy, practices, procedures and guidelines whenever possible to conserve senior teams time. Keep assigned senior team members informed of these situations, in a timely manner.Minimum QualificationsHigh School Diploma or equivalent.Minimum of one (1) year of experience in an administrative role.Proficiency in Microsoft Office Suite or related software.Basic understanding of clerical procedures and systems such as recordkeeping and filing.PreferredBachelors degree in Business Administration or related field.At least two to five (2-5) years of experience in an administrative role.Physical Requirements:Interact with others by effectively communicating, both orally and in writing.- and -Operate computers and other office equipment requiring the ability to move fingers and hands.- and -See and read computer monitors and documents.- and -Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.- and -May require lifting and transporting objects and office supplies, bending, kneeling and reaching.Anticipated job posting close date:08/26/2024Location:Peaks Regional OfficeWork City:BroomfieldWork State:ColoradoScheduled Weekly Hours:40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$18.29 - $30.54We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
