Join Our Office Team at Griffin Heating & Cooling!
For over four decades, our HVAC company has been a cornerstone of comfort and reliability in the Central Oregon community. As a family-oriented, locally owned business, we take pride in delivering top-quality heating, cooling & ventilation solutions. Griffin Heating & Cooling is looking to expand our office team with someone who is detail-oriented, thrives in a fast-paced environment, and enjoys variety in their work.
ABOUT THE ROLE:
As an administrative team member, your daily tasks will be diverse, fast-paced, and essential to the smooth operation of our office. You'll work alongside a close-knit team to ensure tasks are completed efficiently, and you'll contribute to a variety of office responsibilities such as:
Managing communications, maintaining client relationships, coordinating schedules, and ensuring seamless daily operations.
Scheduling service appointments, dispatching technicians, and keeping our calendar on point.
Processing work orders, and proofreading invoices and proposals for accuracy and clarity before distribution.
Maintaining organized filing systems for both physical and digital documents.
Assisting technicians and customers with inquiries, making sure every job runs smoothly and with a high level of professionalism.
Collaboration with team members to implement office procedures, refine processes, and optimize workflow.
We value teamwork, and everyone plays a key role in achieving our goals together.
WHAT WE'RE LOOKING FOR:
A passion for helping a trusted HVAC company serve the local community.
A bachelor's degree OR 3 years of proven experience in an administrative role or similar position.
Proficiency in Microsoft Word, Excel, Google Suite, and Windows-based software.
Highly detail-oriented, organized, and self-motivated.
Strong time management skills with the ability to juggle multiple tasks effectively.
Excellent communication skills, both verbal and written.
Knowledge of, or willingness to learn basic HVAC terminology.
A valid driver’s license and a clean driving record.
Professional appearance and friendly demeanor.
Ability to lift up to 30 lbs.
Verifiable work references.
And a commitment to upholding our legacy of customer satisfaction.
POSITION DETAILS:
40 hours/week (8am-5pm, Monday-Friday with 1-hour lunch break)
On-site position (No remote work available)
Hourly wage: $26–$30/hour (DOE), equivalent to $54,080–$62,400/year
GREAT BENEFITS including:
100% paid medical, dental, and vision premiums
AFLAC coverage
Retirement plan (5% company contribution)
Paid time off (PTO)/Vacation
Team-building events and more!
At our company, you won’t just be working in an office – you’ll be a vital part of a team that keeps homes & businesses comfortable year-round. Ready to make an impact? Join us and help drive the next 40 years of excellence!
HOW TO APPLY:
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We are currently ONLY accepting applications in person. To apply, please bring your resume AND cover letter to our office at 12 NW Lake Place in Bend, OR. Our office hours are Monday-Friday, 8am - 5pm. We will be closed Thurs/Fri of Thanksgiving Week. If you cannot make it during normal business hours, please reach out and we can discuss other accommodations.
If your qualifications meet the job requirements, you will be invited to sign-up to take an on-site computer skills test as the first phase of our interview process.
