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Organizational and Campaign Overview:
Our Childrens Trust (OCTÂ) is a woman-founded human rights organization leading the game-changing, youth-driven, science-based, global climate recovery campaign to secure the legal right to a healthy atmosphere and safe climate for present and future generations. OCT supports youth climate advocates, partner organizations, and volunteer and pro bono legal counsel and scientists in the U.S. and around the globe, in legal actions that seek legally-binding, countrywide and/or statewide science-based Climate Recovery Plans that will return atmospheric carbon dioxide concentrations to levels below 350 ppm by the year 2100. We also work at the grassroots level to support local government efforts to adopt similar plans at the community level.
Overview of Position:
The Administrative Assistant supports the mission of Our Childrens Trust, by providing overall office administrative support. The Administrative Assistant works supportively with OCT staff, youth, partner attorneys, legal scholars, law clerks, NGO partners, scientists, and others to carry out the above-described campaign to compel government action to effect systemic science-based climate recovery policies at all levels of government. This position is carries a great deal of responsibility in a high intensity, demanding, time-sensitive environment. Schedule is 8:30am to 5:00pm Monday through Friday, although some evening and weekend work in addition to the regular workweek may be required. The position may also require periodic overnight travel to help assist with events.
This Position Reports to: Finance and Human Resources Manager
Duties and Responsibilities:
Provide administrative support to Eugene office and all staff.
Accounts Payable using QuickBooks.
Collect, organize and enter credit card charges into QuickBooks.
Assist with other bookkeeping tasks as needed
Maintain attentiveness to OCT phone, front desk, and front door.
Schedule meetings, conference calls, catering and other engagements as needed.
Set up audio and computer equipment for meetings.
Manage OCT travel arrangements for staff and partners.
Maintain inventory and ordering of office supplies.
Keep office common areas and kitchen tidy and functioning.
Manage t-shirt inventory, sales, and mailing orders.
Manage office mailings and deliveries.
Manage OCT volunteer coordinating and record keeping.
Support the Public Engagement team for events (assemble tabling supplies, printing docs)
Support and organize OCT secure communications and data storage.
Implement security policies and procedures.
Manage the OCT office building: landlord communications, wifi, equipment, cleaning.
Assist with records maintenance, vendor relations, office administration issues.
Draft and send out agendas for staff meetings; take notes during meetings and distribute.
Assist with organizational calendar and events.
Prepare the office for visitors and media events.
Occasional event planning and coordinating.
Required Qualifications:
Undergraduate degree.
At least 1-2 years professional office experience.
QuickBooks Premier Desktop a must.
Strong attention to detail and bookkeeping experience.
Preferred Qualifications:
Passion for science-based climate justice and local-low-carbon living.
An interest in working with youth, families, and diverse partners.
Excellent written and verbal communication and organizational skills.
Desire to work with a small grassroots team in a fast-paced advocacy setting.
Experience working both independently and collaboratively.
Reliably able to handle an intense, fast-paced, work environment healthfully.
Highly dependable and available.
Competency working with social media tools, online sharing, Google docs, creating and designing outreach materials, and willingness to learn website editing.
Compensation and Benefits. OCT offers a competitive salary and benefits package. The Administrative Assistant will be compensated commensurate with experience. Employee benefits include employer-paid medical, vision, life, and disability insurance, Retirement savings plan with employer match, paid vacation and holidays, and a relaxed work environment (albeit fast-paced). We welcome, embrace, and respect diversity of people, identities, and cultures. We are committed to fostering an organizational culture of diversity and inclusion. Applicants from diverse backgrounds are strongly encouraged to apply.
To Apply: We seek to grow a diverse staff that represents the diversity of our youth and the diversity of the climate justice movement and encourage people of color, women, LGBTQ, and people of different faiths and national origin to apply. OCT is an equal opportunity employer.
Email the following application materials (all combined into one PDF) to Dorna Baumann, Finance and Human Resources Manager.
1. Letter of interest including salary requirements
2. Resume
3. List of three references with email addresses and phone numbers
Please put Administrative Assistant Application in the subject line of your email. Applications will be reviewed on a rolling basis.
Learn more about OCT at our website: www.ourchildrenstrust.org
