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When you join the Allied Universal® Technology Services, you are joining one of the fastest growing security systems integrators in North America. Build your career within a fast-paced, dynamic, and diverse environment that combines leading-edge technology solutions - electronic access control, video surveillance, alarm monitoring, emergency communications, robotics, drones, and other smart tech innovative solutions - with physical security solutions to safeguard our clients and our communities. We offer an array of opportunities - service technician jobs, installation technician jobs, security installation jobs, engineers, and project manager jobs to name a few. Start your career with us today! We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!Allied Universal® Technology Services is hiring a Accounts Payable Specialist. The Accounts Payable Specialist is tasked with administering all aspects of the accounts payable process within the company’s ERP system. This function includes accurate entry of all vouchers from suppliers and vendors, maintaining vendor records, addressing inquiries from internal sources as well as vendors, processing weekly accounts payable check runs, accurate 3-way matching of receivers, purchase orders, and invoices for processing, as well as providing support to other departments on a variety of payable related issues.RESPONSIBILITIES:
Enter invoices as they are received from suppliers and vendors
Ensure that the materials invoiced have been received by the company’s logistics team
Inquire about any discrepancies between invoicing and the related purchase orders
Accurately code and enter all indirect invoices
Review submitted invoices for proper approvals prior to processing
Process weekly payable payment run and submit checks with backup for signature
Ensure consistent application with company policy of all expense reports including remittances to employees for validated business expenses
Scan and attach softcopy to source entries in the ERP system
Take phone and e-mail inquiries from vendors and suppliers and address issues raised in a professional and courteous manner
Assist with researching internal inquiries related to payables
Submit payment requests that are required to be paid electronically to appropriate personnel
Maintain vendor data in the ERP system such as addresses, DBA changes, net terms adjustments, contact information, etc.
Prepare for review and release of annual 1099 statements
Reconcile vendor payable balance discrepancies and provide recommendations for solutions
Coordinate with Accounts Receivable personnel regarding subcontractor payments
Other projects and duties as assigned by management
QUALIFICATIONS:
High School diploma or equivalent
Minimum of two (2) years of experience in accounts payable
Familiarity with 3-way matching in a project management or manufacturing environment
Exceptional analytical skills
Strong attention to detail
Strong problem solving skills
Exceptional organizational skills; able to sort, compile, and interpret information
Expert or proficient in Excel - VLOOKUPs, pivots and formatting
Exceptional understanding of ACH, Lockbox and Wire functionality
PREFERRED QUALIFICATIONS:
SAPbyDesign or SAP experience
College degree in Accounting, Business Management/Administration, or related field of study
BENEFITS:
Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Location: United States-Texas-DallasJob Category: Accounting and Finance
