ADMINISTRATIVE ASSISTANT (Outreach) Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4538800) Apply ADMINISTRATIVE ASSISTANT (Outreach) Salary $1,882.69 - $2,038.46 BiweeklyLocation Houston, TX 77002Job TypeFull TimeJob Number34333DepartmentHouston Public WorksOpening Date06/12/2024Closing Date6/18/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWAPPLICATIONS ACCEPTED FROM: All Persons Interested SECTION: Business Support - Communications REPORTING LOCATION: 1002 Washington Avenue WORKDAYS & HOURS: Mon. – Fri., 8 a.m. – 5 p.m. Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSPerforms professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Works with a service orientation and a commitment to the goals of Houston Public Works and Houston Permitting Center.
Provides guidance to staff in activities necessary to attain operational goals.
Responds to written and telephone inquiries, requests and complaints from internal and external customers.
Drafts correspondence, reports and other documents; proofs/edits documents and online information for accuracy, content and format.
Prepares presentations, website content, agendas, meeting notes, and special project materials. Assists with communication through social media action, digital signage, newsletters, e-blasts, and other online resources.
Prepares periodic and special reports; compiles and maintains a list of stakeholders
Organizes promotional inventorying, cataloging, retention and retrieval of physical documents and online documents.
Assists in the coordination of staff services, such as personnel, purchasing, public relations, and office management.
Represents the department head at community meetings, special events and on special projects as needed.
Assists in the scheduling, planning and execution of service line events and community engagement activities. (Including building tours, customer and team training classes, onboarding activities, and team building events.)
Provides varied administrative support to the Manager and staff. Performs other duties as requested.
WORKING CONDITIONSThere are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. There are occasional periods of stooping, bending, and lifting 40 pounds.This is a Houston Public Works Emergency Management position at the Tier III Level. MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business or Public Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTSOne (1) year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTSNone PREFERENCESPreference will be given to candidates with excellent communication skills and superior customer service attributes. Preference will be given to applicants with strong computer skills including Word processing, spreadsheets, database and presentations using PowerPoint, Excel, and Word. Preference will be given to applicants with experience using social media, Drupal, online chat software, and digital communication tools.Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED None However, the department may administer a skill assessment evaluation. SAFETY IMPACT POSITION No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 17APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0203). If you need special services or accommodations, call (832.393-0203). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Do you have experience coordinating events?
Yes
No
02
Describe a successful event that you coordinated and what was your role in the coordination.
03
Do you have experience with public speaking or presenting at outreach engagements?
Yes
No
04
Describe your experience in public speaking or presenting for outreach activities.
05
Do you have experience using Event Brite as an organizer of an event?
Yes
No
06
Please rate your experience using Canva
Basic Canva Create, save and open a presentation, view and insert new slide, add and format shapes to slide, view a slideshow, proo, update and print a presentation, navigate a presentation, adding, editing, rearranging, formatting and deleting slides, changing bullet styles, formatting shapes.
Intermediate Canva: adding and modifying art, duplicating, deleting and moving objects, resizing, rotating and aligning objects, adding text to objects and drawing text boxes, inserting and modifying a picture, arranging and grouping overlapping items, adding, modifying and formatting tables, adding and formatting speaker notes, specify slide transitions and timings.
Advance Microsoft Canva: creating and formatting charts and diagrams, applying design themes, adding notes to slides, creating new masters, specifying transitions and timings for video content, inserting, reviewing, deleting and printing comments, embedding and linking content.
No experience
07
Please rate your experience using Microsoft Word.
Basic Microsoft Word: open, create, save and modify documents, format the documents for printing, using the printer menu to preview documents before they are printed and print the pages, change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.
Intermediate Microsoft Word: using Mail Merge in Word to personalize business letters for an entire mailing list or creating posters and other graphics-heavy documents in Publisher, create mailing labels, insert footnote and end note, create bookmark, insert a cross reference to a bookmark, insert a link into a document, design and create a simple form, save form as template, enable revision tracking in a document, accept or reject revision, protect a revision from modification by others, compare two documents side by side, combine two documents into one, insert and delete a comment into a document.
Advance Microsoft Word: use mail merge to create documents, recipient lists, insert fields, prepare and existing list for use in mail merge, delete items that you have performed (copy chart and title and paste), replace check box with symbol, print out checklist and check the appropriate boxes, import subdocument, split document into two documents, create a table of contents.
No experience
08
Please rate your experience using Powerpoint.
Basic Microsoft Powerpoint: Create, save and open a presentation, view and insert new slide, add and format shapes to slide, view a slideshow, proo, update and print a presentation, navigate a presentation, adding, editing, rearranging, formatting and deleting slides, changing bullet styles, formatting shapes.
Intermediate Microsoft Powerpoint: adding and modifying word art, duplicating, deleting and moving objects, resizing, rotating and aligning objects, adding text to objects and drawing text boxes, inserting and modifying a picture, arranging and grouping overlapping items, adding, modifying and formatting tables, adding and formatting speaker notes, specify slide transitions and timings.
Advance Microsoft Powerpoint: creating and formatting charts and diagrams, applying design themes, modifying the slide master, creating new slide masters, specifying slide transitions and timings, inserting, reviewing, deleting and printing comments, publishing a presentation for the web, embedding and linking content.
No experience
09
Please select the best scenario below that describes your level of education:
Less than a high school diploma/ GED
High School Diploma/GED
Associate Degree in Business Administration, Liberal Arts, or a related field
Bachelor's Degree or higher in Business Administration, Liberal Arts, or a related field
10
How many years of professional administrative experience do you have?
Less than 1 year
1 - 2 years
3 - 4 years
5 years or more
11
Are you a current employee at the Houston Permitting Center?
Yes
No
12
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
13
Have you completely and truthfully answered question #9 on the application regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application.)
Yes
No
Required Question
