The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.The primary purpose of this position is to provide program coordination, including business and financial management, and administrative support to IGNITE, a training navigation program that advises eligible students, trainees, and early-stage investigators on funding for research education and training and health disparities research available from the National Cancer Institute. IGNITE is a collaboration between the Cancer Center Support Grant's (CCSG's) Community Outreach & Engagement (COE) and Cancer Research Training & Education (CRTEC) components. This position requires professionalism, independent judgment, initiative, high-level communication skills, multi-tasking skills and the ability to make decisions relative to the administrative office functions.For more information about IGNITE, please visit bit.ly/IGNITETrainingNavigation .Program Coordination
Coordinates, schedules, promotes and completes administrative tasks (e.g., reserving rooms, purchasing, ordering catering, confirming speakers, etc.) for programs and events organized by IGNITE and other collaborations between COE and CRTEC. These include but are not limited to educational series, webinars, workshops, special training sessions, and meetings or events.
Maintains a master catalog/calendar for events and assists with advertising and promotions events (e.g., creating/designing marketing materials, submitting website updates, etc.) and facilitating exchange of information to internal and external publications (e.g., newsletters, mailing lists, websites, LMS courses, etc.)
Provides administrative support to IGNITE and other joint COE-CRTEC programs, including scheduling, sending calendar invitations, creating/distributing agendas, minutes, meeting summaries, etc.
Setting up evaluations/surveys and maintaining a database of attendance/participation in programs and events.
Financial, Business & Administrative Support
Maintains current knowledge of expenditures and reimbursement guidelines on accounts and complies with institutional policy and procedures related to monitoring and spending of funds
Maintains electronic and paper files related to the business functions of the IGNITE and other COE-CRTEC collaborations, including budgetary documents, assists with tracking expense reports, assists with financial analysis, including required support documentation
Gathers materials for use in preparing reports and presentations, as needed, creates/formats presentations requiring use of graphic design software such as PowerPoint
Coordinates travel for staff and invited guests including registrations, hotel accommodations and transportation, according to institutional and departmental travel policies, collects receipts, prepares, and submits timely and accurate travel reimbursements for invited guests; assists staff with timely travel reimbursements; monitors the receipt of reimbursement and verifies the amount against documentation
Ensures procurement/financial transactions are entered/submitted for approval with the required approvals and supporting documentation (e.g., ProCard purchases, requisitions/purchase orders, additional pay transactions, contract reviews, etc.)
Coordinates financial transactions with other departments to ensure accurate and timely allocation of costs
Other Duties as AssignedThis position is primarily remote (within the state of Texas) with occasional onsite presence required.EducationRequired: Bachelor's degree in Business Administration or related field.Preferred: Master's degree.ExperienceRequired: Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.Preferred: Experience working in a university or medical school/academic medical center. Proficiency with data management and office software programs (Excel, Word, PowerPoint, and web-based networking).It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.htmlAdditional Information
Requisition ID: 165890
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 51,000
Midpoint Salary: US Dollar (USD) 64,000
Maximum Salary : US Dollar (USD) 77,000
FLSA: exempt and not eligible for overtime pay
Fund Type: Soft
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
Science Jobs: No
#LI-Hybrid
