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Executive Administrative AssistantCompany Name: Baker Concrete Construction, IncLocation:Arlington, VA, US, 22201Req ID : 5350Travel: Up to 25%Number of Openings: 1Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.SummaryThe Executive Assistant is responsible for providing support to one or more executives of the organization. In performing these duties, the Administrative Assistant to an Executive will handle confidential materials and documents in a professional and discreet manner, answer and screen telephone calls, maintain calendars, and coordinate travel plans and meetings.Roles and ResponsibilitiesThe Executive Assistant will perform the following duties in a safe, productive, and effective manner:
Schedules appointments and events for the Executive both internal and external
Keeps master calendar of all company and key association events for reference
Coordinates all travel
Answers calls; responds to requests
Handles all confidential materials
Ensures proper filing of documents
Completes preliminary reviews of magazines, documents, etc. Highlights critical materials
Prioritizes reading materials and recommends distribution for other party review
Routes reading materials per DLB’s directives and then follows-up with those to whom routed information was sent for feedback
Serves as “ghost-writer” for Executive /President, as needed
Manages projects as assigned
Tracks and submits Executive /President expenses
Attends Executive/President meetings and on occasion “fills-in” for his/her absence; prepares minutes from meetings and distributes to appropriate audience
Provides reminders and tickler systems to ensure Executive/President follows-through on commitments
Helps to identify things that are “front burner” and “back burner” items
Acts as liaison between Executive/President and co-workers
Provides administrative support to other executives on an as-needed basis
Participates in professional organizations and events as requested
Interfaces with Board of Directors
Attends Board meetings and maintains all documentation
Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group
Supports Board members as needed
Requirements
Bachelor’s degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience
Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
The following competencies are needed to successfully perform this job:
Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations
Ability to read and comprehend instructions, correspondence, and memos
Ability to prepare and write reports, business correspondence, and procedures
Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers
Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc.
Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages
Ability to work with people individually or in group settings
Ability to provide outstanding customer service and operate as a “concierge”
Confidential, trustworthy, honest, and loyal
Resourceful
Energetic; has a “drive”
Possesses a value system that is fair, firm, and consistent
Poised, professional, yet “down-to earth”
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions
Ability to prioritize and multi-task
At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.Baker is an EOE Disability/Veterans Employer.Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.
