The Facilities Manager position reports to the Assistant Director of Facilities & Operations. The Facilities Manager is responsible for the management of programs to include the maintenance shop and supervision of journey-level and other semi-skilled workers engaged in the maintenance, repair, and modifications to plant machinery and mechanical equipment involved with buildings, special apparatus, utilities, and facilities for the Fort Steilacoom campus.
This position assists the Facilities & Operations Directors by providing technical expertise and oversight of mechanical elements of capital projects, such as tenant improvements and modification/repair/replacement of building systems, to ensure that quality and contract requirements are met.
The Facilities Manager will be responsible for the following, but not limited to:
Managerial Duties:
Meet with department and college leadership and staff to discuss challenges and needs; develop short-term and long-term goals and objectives for facilities services, including maintenance, life safety equipment, space use/management, event support, and grounds support services.
Establish and maintain occupational and safety training; coordinate and schedule repairs and maintenance to buildings and equipment.
Assist administrative support in preparing and monitoring the department budget.
Order and maintain an adequate inventory of required materials for shop or maintenance work.
Develop and conduct a preventative maintenance program for assigned machinery and equipment.
Write reports as required; attend design and construction meetings.
Continually strive to improve work processes and methods.
Other duties as assigned.
Supervise Maintenance Team:
Supervise journey-level trades workers and others engaged in maintenance, repair, and modifications to building mechanical equipment, machinery, special apparatus, utilities, and facilities, including kitchen, dental clinic, nursing lab, veterinary technology lab, animal barn, science laboratory, air-conditioning, and construction equipment.
Enforce safety rules and regulations.
Maintain records of work performed.
Conduct annual employee evaluations using the Performance and Development Plan (PDP).
Project Management:
Assist with selecting contractors and oversee work performed, work with college support staff on contracting, and closeout documentation.
Manage small capital projects as assigned by the Facilities & Operations Directors to include; HVAC, electrical, lighting, plumbing, and waste water system repairs, life safety systems, elevators, upgrades and replacements; tenant improvements and remodels, and roof replacements.
Communicate the impacts of using college facilities and grounds to the college community as necessary.
Support Grounds Team:
Supports the Grounds Services Supervisor in developing, maintaining, and repairing campus grounds, irrigation systems, stormwater systems, landscapes, roads, and parking lots.
Engineering & Architectural Consulting:
Review construction plans, specifications, and blueprints; inspect projects to ensure contract documents and building codes; provide internal building systems (mechanical, electrical, plumbing, and waste management) consulting services to the District’s building design teams and general contractors.
Provide internal building system assessments, recommendations, and direction to third-party architectural and engineering consultants, vendors, and contractors.
Assist in the design, development and implementation of building control systems.
Respond to Emergencies:
Assist campus safety in responding to medical emergencies; may be required to remain on-site during emergencies and provide communication and support to internal and external first responders; assist in Emergency Management Planning.
Respond to after-hours emergencies, including evenings, weekends, and holidays.
Required Education:
GED or High School Diploma.
Required Experience:
Two (2) years of experience supervising journey-level building maintenance personnel.
Working knowledge of building systems to include but not limited to HVAC, Electrical, Plumbing, Carpentry & Irrigation.
Working knowledge of Computerized Maintenance Management Software programs.
Working knowledge of methods, materials, tools, and equipment used in building maintenance.
Working knowledge of applicable laws, codes, regulations, and standards governing building maintenance.
Ability to perform root cause failure analysis and implement changes to improve reliability and/or make equipment, systems, and processes more efficient.
Special Requirements:
The successful candidate must consent to and pass a criminal background check after a conditional offer of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability to perform in this position.
Must possess a valid Washington State Driver's License upon hire.
Required Knowledge, Skills, and Abilities:
Addresses employee issues promptly with the supervisor’s assistance when appropriate.
Ability to earn the trust and respect of others by being consistently honest and professional, respecting others' opinions, listening actively, clearly expressing ideas to individuals and groups while maintaining confidentiality, and communicating truthfully to promote cooperation and build constructive working relationships.
Demonstrates a comprehensive understanding of workplace and trade safety laws, regulations, standards, and practices by consistently performing work safely and regularly inspecting, using, and maintaining Personal Protective Equipment (PPE).
Adapts to changing business needs by responding positively to change, embracing and using new practices or values to accomplish goals and solve problems, and helping others deal with change.
Ability to exhibit a professional demeanor in high-pressure circumstances by managing competing workloads, adapting to changing assignments, and handling interruptions and distractions positively.
Diligently attends to details and pursues quality in accomplishing tasks by performing tasks thoroughly with care, checking work to ensure completeness, remaining aware, and taking care of details that are easy to overlook or dismiss as insignificant.
Builds and maintains customer satisfaction with Facilities & Operations services by seeking ways to improve service delivery, assessing the quality of services from the customer’s point of view, recognizing adverse customer reactions and developing better alternatives, and emphasizing a team approach to providing excellent customer service.
Ability to operate software programs such as MS Outlook, MS Word, MS Excel, Megamation (maintenance work order system), and Time and Leave Reporting (TLR) software.
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