Office/Executive Assistant
B & B Quality Building Restoration of Wisconsin
2456 Hwy MM Fitchburg, WI 53575
(608) 347-8014
info@bbrest.com
www.bbrest.com
Description
Seeking an assistant to manage variety responsibilities including, but not limited to: working seamlessly with internal staff, project management support, office administrative work, greeting walk-in clients, answering phone calls, managing delegated responsibilities as requested by the executive. This position involves contact with industry experts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. The highest level of professionalism is required. The ability to effectively communicate and interact positively with all company employees, regulatory agencies, customers, consultants, and other contractor personnel is also required.
Experience
High school diploma or equivalent
Experience in the field of masonry/restoration preferred.
Minimum 2-3 years of previous administrative support/office experience preferred.
Requirements/Skills
Proficient in Microsoft Office Suite (Excel/Outlook/Word), Blue Beam, Adobe, Quick Books Online
Excellent time management and organizational skills
Ability to proof and edit own work efficiently.
Detail-oriented, able to manage multiple tasks simultaneously with attention to prioritization, accuracy, and deadlines.
Self-motivated/capable of independent work
Proficient at problem-solving/confident in recommending solutions and implementing improvements.
Sharp vision/fine motor skills required for computer use.
Proficient with mathematics/computing
Excellent communication and interpersonal skills (written, verbal, listening)
Highly reliable/dependable/trustworthy
Tasks
Assisting in creating proposals by transcribing customer info/scope of work needed in a template
Proofing estimates
Downloading plans/drawings
Draft and edit correspondence/emails/reports and other necessary documents.
Prepare and organize meetings.
Collecting appropriate paperwork for submittals
Communicating with customers via email on executive’s behalf
Traveling to job sites to take pictures/assist executives.
Seeking out material pricing
Seeking out/communicating with subcontractors
Managing executive’s calendar, travel arrangements, appointments
Job costing
Hours/Pay/Benefits
Part-time hrs. range from 20 hrs. Weekly. Would you consider 40hrs for the right candidate
Typical work hours Monday-Friday 8:30 am-5:00 pm during peak season March to December
Winter months January to March would fall to 0-15 hrs. weekly.
Overtime may be required as the workload dictates time and a half.
Competitive benefit package including medical, 401(k), retirement program.
Hourly $27.00 to $50.00 depending on experience.
