United Staffing is looking for a experience Construction Office Administrator to join their team- hiring now. The ideal candidate will possess strong organizational skills and a commitment to providing excellent administrative support detail oriented. This role is crucial in ensuring the smooth operation of our office, assisting with clerical tasks, and enhancing overall productivity.
Must have excellent communication skills, maintain calendars and schedules, taking meeting notes when required
Key tasks include coordinating meetings, managing calendars, handling inquiries, and assisting with document and project management
Maintaining a filing system for all projects for customers and team
Must have excellent computer skills and knowledge in software- Buildtrend a plus
Responsibilities
On board clients into system, ensuring all required information is accurately entered and accessible
Schedule consultant site visits and manage progress on any consultant work
Schedule and participate in client project meeting
Receive client approval on Project plans and interior cabinet layouts
Manage any change orders initially requested within the design phase of the project
Manage the bidding process for subcontractors per project
Manage subcontractors’ contracts and onboarding into individual projects on Buildertrend software
Create an estimate
Create purchase orders
Sales support responsibilities:
Communicate and schedule on-site visits with architects and clients to facilitate project planning
Accurately price out potential projects to support sales efforts
Create detailed proposal documents for client outlining project scope and costs
Draft and finalize agreements with clients, ensuring all terms are clearly defined and agreed upon
Other duties as assigned
APPLY NOW. WE ARE HIRING-
1. Visit our website at www.UnitedWeStaff.com
2. Select 'Find work' tab than 'Apply'
3. Select the Ontario
Call our office to discuss further 909-481-6600- send your resume for consideration