Construction Office Administrator

Construction Office Administrator

11 Sep 2025
California, Inland empire 00000 Inland empire USA

Construction Office Administrator

United Staffing is looking for a experience Construction Office Administrator to join their team- hiring now. The ideal candidate will possess strong organizational skills and a commitment to providing excellent administrative support detail oriented. This role is crucial in ensuring the smooth operation of our office, assisting with clerical tasks, and enhancing overall productivity.

Must have excellent communication skills, maintain calendars and schedules, taking meeting notes when required

Key tasks include coordinating meetings, managing calendars, handling inquiries, and assisting with document and project management

Maintaining a filing system for all projects for customers and team

Must have excellent computer skills and knowledge in software- Buildtrend a plus

Responsibilities

On board clients into system, ensuring all required information is accurately entered and accessible

Schedule consultant site visits and manage progress on any consultant work

Schedule and participate in client project meeting

Receive client approval on Project plans and interior cabinet layouts

Manage any change orders initially requested within the design phase of the project

Manage the bidding process for subcontractors per project

Manage subcontractors’ contracts and onboarding into individual projects on Buildertrend software

Create an estimate

Create purchase orders

Sales support responsibilities:

Communicate and schedule on-site visits with architects and clients to facilitate project planning

Accurately price out potential projects to support sales efforts

Create detailed proposal documents for client outlining project scope and costs

Draft and finalize agreements with clients, ensuring all terms are clearly defined and agreed upon

Other duties as assigned

APPLY NOW. WE ARE HIRING-

1. Visit our website at www.UnitedWeStaff.com

2. Select 'Find work' tab than 'Apply'

3. Select the Ontario

Call our office to discuss further 909-481-6600- send your resume for consideration

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