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Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Irvine, California. This role operates within the telecom provider industry and involves a variety of administrative duties to ensure the smooth operation of our office. Responsibilities: Oversee the management of phone calls, emails, and mail, including the dispatch and receipt of packages Organize and schedule appointments, meetings, and travel arrangements for supervisors or management Create and maintain both computer-based and paper-based filing and organization systems for records, reports, and documents Draft memos, letters, and forms, prepare reports and financial data, and maintain appropriate filing systems Purchase and manage office supplies and equipment, ensuring proper stock levels are maintained Provide support for staff in assigned project-based work and other required tasks Assist in the preparation of regularly scheduled reports and presentations Deliver excellent customer service to the company’s clients Liaise with executive and senior administrative assistants to handle requests and queries from senior management Ensure the efficient and smooth day-to-day operation of the office. Skills: Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word Experience with Data Entry and Email Correspondence Ability to handle both Inbound and Outbound Calls Experience in Answering Inbound Calls and providing Customer Service Familiarity with scheduling appointments and performing receptionist duties Background in Administrative Office tasks. Requirements Proven experience as an Administrative Assistant or similar role with at least 2 years of professional experience Proficiency in Microsoft Office Suite (Microsoft Excel, Outlook, PowerPoint, and Word) Experience in handling both inbound and outbound calls Strong communication skills, both written and verbal, for answering inbound calls and email correspondence Excellent customer service skills Ability to perform data entry tasks with attention to detail Capable of scheduling and managing appointments efficiently Experience in performing receptionist duties Familiarity with administrative and office procedures Ability to multitask, prioritize, and manage time effectively High school diploma or equivalent; additional qualifications as an Administrative assistant or Secretary will be a plus Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
