We are a small plumbing company located in Central Los Angeles seeking a full time office administrator to support our Director of Office Administration in daily bookkeeping, answering calls, dispatching plumbers, and more.
The daily duties include:
-Answering the phone and scheduling customer visits. Ex: a customer calls with a leaking kitchen faucet and we get the information from them to schedule a plumber to come out and repair it.
-Dispatching plumbers to job sites. Ex: Provide the customers information and send the plumber to the customer home to make a plumbing repair.
-Accounts Receivable invoicing customers in Quickbooks. Sending customer invoices out for payment for plumbing repairs.
-Accounts Receivable management. Creating a new report for all open invoices each month and following up with any customer who still owes the company payment for work done.
-Receiving customer payments and preparing deposits in Quickbooks. Receiving checks and credit card payments and preparing deposits for the bank.
-Accounts Payable bill pay in Quickbooks. Paying company bills.
-Filing paperwork
-Preparing and sending proposals in Microsoft Word and then emailing them to customers and general contractors.
-Maintaining spreadsheets in Microsoft Excel. Entering daily time cards into Quickbooks and on a spreadsheet for payroll.
-Misc office admin duties as needed. Examples can include: providing new hire paperwork to new plumbers to be filled out then scanned and emailed to HR and filed in the office. Creating memos and posting them to plumbers. And other items.
Knowledge of Microsoft office and Google email is required. Knowledge of Quickbooks is very strongly preferred.
A friendly phone etiquette is required, as well as flexibility and a willingness to learn new procedures as we continually optimize the office.
Work schedules are Monday-Friday from 7:30AM until 4PM. We take 6 paid holidays off per year, and provide paid sick/vacation time off as well as medical, dental, and retirement benefits.
Please submit your resume and a description of what stood out to you about this job that enticed you to apply. We look forward to hearing from you!
Job Type: Full-time
Pay: $25.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Work Location: In person
