Position is non-exempt
Hourly salary range: $20.00 to $25.00 per hour DOE
Schedule: Monday to Friday 7:30 am to 5:00 pm
Job Summary
Company is seeking a highly organized and detail-oriented Administrative Coordinator/Receptionist to join our team. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of our office. This role requires excellent communication skills, a proactive approach, computer literacy, and the ability to multitask in a fast-paced environment.
Key Responsibilities
Answer all incoming office phone calls
Intake customer inquiries and schedule appointments for the sales team
Maintain schedule of the sales team
Manage and maintain office files and records, ensuring they are organized and up-to-date
Maintain office supplies inventory by checking stock and ordering supplies as necessary
Maintaining and organizing the common areas of the office
Support the Office Manager in HR-related tasks, including onboarding new employees and maintaining employee records
Use QuickBooks Online to generate and send invoices to customers
Manage and maintain employee time sheets and payroll records
Schedule roofing inspections with local building departments
Assist with special projects and perform other administrative duties as assigned
Qualifications
High School diploma required
Associate or bachelor's degree preferred
Minimum of 3 years of experience in an administrative role
Ability to maintain a high level of confidentiality with regard to employee information discovered in HR processes
Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Proficiency in QuickBooks Online
Attention to detail and a high level of accuracy
Proficient in English and Spanish languages
Ability to type at least 50 word per minute
Experience with dispatching
What We Offer
Competitive salary and benefits package
Medical, Life, Vision, Dental, Retirement Plan
Opportunities for professional development and career advancement
Family friendly and intimate working environment