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SUMMARY: The Contract Administrator is responsible for managing the vendor contracting process which includes working in close collaboration with AHS business owners to understand business needs, determining appropriateness of contract request, indentify most advantageous vehicle for contracting request, and negotiating rates and language within guidelines. Facilitates and coordinates the resolution of day-to-day issues regarding contracting and maintenance of vendor relationships. This position reports to the Director of Contracting. DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE : The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.
Analyze, maintain, negotiate and re-negotiate formal contractual relationships with vendors which are favorable to AHS. Understands healthcare budgeting to include revenue, expenses, contribution to margin by operating unit.
Manage portfolio of contracts; interface with AHS legal staff and work with business owners to review, negotiate, edit and execute contractual agreements per organizational policy in a timely manner.
In a collaborative manner, support the department to: Develop and maintain current department policies and procedures; Execute on department goals and objectives; Adhere to annual budget; Participate in the department’s performance improvement activities; Identify opportunities for process improvement.
Interface and educate AHS staff regarding contracting processes and requirements which supports the overall reduction of AHS risk and cost of doing business. Suggest alternative scenarios to resolve conflicts; facilitate resolution of issues between interested parties causing delay in completion of necessary contracts.
Support RPF processes, Fair Market Value (FMV) analysis and other competitive price review activities as assigned.
Thoroughly analyze the impact of language provisions. Finalize contract documents with appropriate summary information for executive decision and execution of agreements.
Stay abreast of new market trends by participating in conferences, networking opportunities and publications regarding contracting trends.
Address opportunities for financial performance improvements related to vendor contracts.
Work collaboratively with Materials Management, Finance, Legal, Facilities Management, Nursing, and Executive Suite personnel to complete contracting processes and to develop new, and improve current, processes to facilitate effective and efficient non-physician contracting workflows.
Maintain logs and shared drive contracting folders per department protocol.
MINIMUM QUALIFICATIONS:
Education: Bachelor’s degree in Accounting, Finance, Health Care Administration or related field required; Master’s degree preferred.
Minimum Experience: Three years of healthcare contract management or finance experience or other related field.
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
