Job Advertisement: Executive Assistant at Manning Law, APC
Position: Executive Assistant (Full Time, in Office)
Location: Southern California (Foothill Ranch)
Company: Manning Law, APC (Manning Law)
Compensation: $24-$30 hourly (depending on experience); 401k plan
Job Description: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support a senior attorney at Manning Law, APC. The ideal candidate will play a key role in ensuring the efficiency of the senior attorney’s day-to-day operations, managing his administrative tasks, and acting as his right-hand person in managing case-related matters. This role requires someone who thrives in a fast-paced legal environment, with excellent multitasking abilities and strong communication skills.
Timely routing and/or responding to opposing counsel communications via phone and email
Managing attorney calendar and scheduling phone calls
Serving as the primary point of contact for clients, managing communications and ensuring timely responses
Drafting, revising, organizing. and reviewing legal documents and correspondence
Monitoring and identifying cases that require immediate attention
Summarizing cases to the attorney in a clear and concise manner
Maintaining accurate file records, calendars, and deadlines
Completing special tasks as requested
Position Requirements:
Strong organizational skills with attention to detail and ability to manage multiple tasks
Ability to maintain confidentiality and handle sensitive information with discretion
Strong time management skills and ability to work independently
Proven ability to manage multiple projects simultaneously
Effective communication (verbal and written); must be comfortable speaking on the phone
Comfortable working in a fast-paced environment
Strong willingness to learn new systems; adaptable to changes
Technical Requirements:
Experience with Microsoft Office Suite and CRM systems
How to Apply: If you meet the qualifications above and are ready to take on a challenging and rewarding role, we encourage you to apply by replying directly to this job posting. When emailing us, please write the following in the subject line: "Executive Assistant Application - [Your Name]". Include a copy of your resume in the reply email as well.
