Position Description:
Reporting to the Accounting Manager, the Payroll Specialist will be responsible for the preparation and processing of biweekly payroll; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions. Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data. Setup each employee, valid classes/programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets. Ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy including compliance with federal/state/local regulations.
Responsibilities and Functions:
Manages all time sheets and supporting documents for the finance department and submits to Accounting Manager for signature.
Responsible for full cycle, bi-weekly payroll in the in-house payroll software.
Oversees the collection and calculation of all timesheets.
Processes bi-weekly 401k transmission for relevant payroll processing in a timely and accurate manner.
Manages payroll allocations, ensuring it is complete and in compliance with cost allocation plan, annual budget and distributes monthly payroll allocation report and prepares and posts biweekly payroll entry.
Ensures that journal entries for all employee benefits, including but not limited to health, dental, vision, and 401k are allocated monthly in accordance with the approved cost allocation plan and annual budget and are entered and posted.
Manage monthly time study request and data management.
Prepare and post any journal entries as needed.
Prepare any payroll reports as needed for budget, grants, audits, board members, etc.
Work closely with all finance team members to find ways to make improvements, perform tasks in line with industry best practices and to support the goals and mission of the organization.
Strengthen personal internal and external communications with staff at all levels throughout the organization to ensure clear understanding and documentation; create and promote a positive and supportive work environment.
Other duties and special projects as assigned.
Qualifications and Requirements:
Bachelor’s degree in accounting.
At least 1 years in non-profit accounting experience.
A minimum of 3 years’ experience working in payroll or similar role.
Proficient in MS Office and preferably good knowledge of Paycom and databases.
Ability to work well with staff and management.
Ability to set priorities and organize work responsibilities to ensure completion of assigned tasks by a given deadline.
Knowledge of financial operations, laws, and terminology.
Knowledge of federal and non-federal regulations and operation policies.
Ability to maintain confidentiality.
Ability to communicate effectively, verbally and in writing
