Outstanding Biotech company is currently seeking an Accounts Payable Specialist for a long-term temporary assignment. This position is responsible for timely financial input and payment processing within the accounts payable function. The Accounts Payable Specialist will assist with maintaining vendor relationships, interacting with Company staff across various levels and functions, and helping to implement process improvements and ensuring compliance with company policies. This position also provides analysis and support to the accounting and finance personnel and handles special projects as they arise.
Job Description:
Help maintain accurate general ledger accounts by posting accounts payable transactions on a daily/weekly/monthly basis while matching vendor invoices to purchase orders, packing slips and other applicable supporting documents and ensuring supporting documents are attached to the entry.
Ability to analyze and process full-cycle accounts payable in a timely manner including, but not limited to, vendor statement reconciliation, assisting with invoice disputes, ensuring accurate GL coding and UOM match, route invoices for appropriate approvals, resolving processing issues, assist in preparing and executing payment runs and payment batch reconciliation.
Assist in maintaining vendor files and banking information preferences and updates.
Investigate and resolve complex vendor / invoice issues and perform research as needed.
Review, code, and accrue CA sales tax where applicable.
Obtain W-9s from all new vendors, reviewing for accuracy in ERP system, assist in annual 1099 filing.
Prepare bi-weekly check runs, or as needed, including manual payments entries, preparing Prenotes, ACHs and Wires
Assist with the month-end close functions in accordance with the financial close schedule, including confirming vendor estimates for unbilled services and AP accruals.
Reconcile, analyze, and resolve monthly RNI (Received Not Invoiced) Report for unbilled received inventory/items and discrepancies.
Maintain compliance with SOX internal controls applicable to job functions.
Assist in the preparation of the financial information or documentation requested by the external independent auditors during quarterly and annual audits.
Assist/complete special projects and/or reports as requested by management.
Job Requirements:
Candidates must have:
Associates Degree or higher.
Minimum of 3-5 years of experience in accounts payable, with at least 1 year of biotech experience is required.
Experience with Great Plains Dynamics required.
Intermediate-level skills using Excel, Word, and Outlook
Experience in SOX compliance
Excellent communication, organization, and analytical skills
Ability to effectively and respectively communicate both with vendors and various internal departments and track/follow up on requests in a timely manner.
Proficiency in data entry and time-management skills.
Has a wide and comprehensive understanding of the general and specific aspects, and technical phases of the job and their practical application to complex problems and situations ordinarily encountered.
Knowledge of general accounting principles and procedures
Ability to work independently but seek out guidance and additional work
Detail oriented, organized, ability to problem solve, positive attitude, excellent customer service, and strong work ethic.
Familiarity with California sales/use tax, W-9 and 1099 reporting.
