Description Robert Half is working with a dynamic and impactful nonprofit organization dedicated to social change and research. The team is committed to making a positive difference in the lives of those we serve, and we are seeking a highly skilled and motivated Senior Administrative Assistant to join us in our mission. This is a contract to hire opportunity! Responsibilities: Taking Minutes:
Attend and document minutes for meetings, ensuring accurate and comprehensive records.
Distribute minutes promptly to relevant stakeholders.
Calendar Management:
Coordinate and manage team calendars, including scheduling meetings, appointments, and events.
Prioritize and organize meetings to optimize efficiency.
Auditing Contracts:
Conduct thorough reviews of contracts to ensure compliance with organizational policies and legal requirements.
Collaborate with legal and programmatic teams to address any discrepancies or concerns.
Multitasking:
Handle multiple tasks simultaneously, demonstrating excellent time management skills.
Prioritize and execute tasks efficiently to meet deadlines.
Filing and Scanning Documents:
Maintain an organized and efficient filing system for both physical and electronic documents.
Scan and archive relevant documents for easy retrieval.
Heavy Email Correspondence:
Manage and respond to emails on behalf of the team, ensuring timely and professional communication.
Prioritize and filter emails to streamline communication flow.
Detail Oriented:
Pay meticulous attention to detail in all tasks, including document preparation, data entry, and prooing.
Identify and rectify errors to maintain the highest standards of accuracy.
Generating Reports:
Prepare comprehensive reports, summarizing key information for management and board meetings.
Utilize software and tools to analyze data and create meaningful insights.
Sorting Mail:
Manage incoming and outgoing mail, distributing it to the appropriate departments or individuals.
Prioritize and handle sensitive or urgent correspondence.
Requirements
BA or AA strongly preferred.
3-7 years of previous administrative experience.
Proven experience as an administrative assistant in a non-profit or similar setting.
Proficiency in office management software and tools.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Detail-oriented with a commitment to accuracy.
Ability to work independently and collaboratively within a team.
Knowledge of MS Excel.
If you thrive in team-oriented environments and want to take your career to the next level, contact us today! Individuals that thrive in energizing and compelling environments, will appreciate this work opportunity. This opening is expected to be staffed by the end of the week - don't hesitate in reaching out to us!Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
