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Description We are offering a long term contract employment opportunity for a Sr. Administrative Assistant based in San Francisco, California. This role plays a crucial part in our operations, providing key support for our Executive Director and Board of Directors, coordinating internal and external meetings, and managing administrative projects. The Sr. Administrative Assistant will also act as the primary Communications Coordinator for our organization, ensuring smooth and effective communication across all levels.Responsibilities: Provide administrative support to the Executive Director and Board of Directors through efficient scheduling, travel arrangements, and meeting preparations. Act as the primary Communications Coordinator, managing both internal and external communications, including the agency's newsletter, website, and social media sites. Coordinate and manage daily office activities, handling incoming calls, emails, and files with discretion and accuracy. Serve as a liaison for the community, delegating questions and issues to the appropriate staff members for resolution. Attend executive and committee meetings, preparing and distributing meeting minutes as needed. Maintain an accurate tracking system for board actions and board members, ensuring all information is up-to-date and easily accessible. Represent the organization in various workplace interactions, serving on various committees within the agency as required. Utilize CRM, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint to maintain customer records, process credit applications, and create impactful presentations. Apply strong communication skills to serve as a representative of the agency, both internally and externally. Ensure all client information is handled with the utmost confidentiality. If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID# Requirements Candidate must possess at least 2 years of experience as an Administrative Assistant or in a similar role Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint is required Experience with CRM software is essential Familiarity with budget processes and calendar management is necessary Must have excellent communication skills, both written and verbal Experience in setting up and managing conference calls and Zoom meetings is important Familiarity with various office equipment and administrative procedures Ability to prioritize tasks and manage time effectively High attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task Commitment to maintaining confidentiality and handling sensitive information with discretion. If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID# Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
