You will be working with seniors. Small office. Four other employees. Start mid-September
● Front Office Management:
○ Serve as the first point of contact for members, volunteers, and visitors.
○ Act as the eyes and ears of the organization by staying attuned to the needs of
members, volunteers, and colleagues, providing timely assistance where needed.
○ Greet guests warmly and provide information about NEXT Village SF’s programs
and services, and maintain a welcoming, tidy, and organized office environment.
○ Regularly update window displays to highlight recent member events, upcoming
programs, and seasonal themes, creating an inviting and engaging exterior for
the office.
● Membership and Volunteer Support:
○ Encourage and facilitate membership growth and volunteer engagement.
○ Assist with onboarding new members and volunteers, ensuring a smooth
transition into our community.
● Administrative Duties:
○ Oversee day-to-day office operations, including mail collection and distribution.
○ Manage office supplies, ensuring the office is well-stocked and orderly.
○ Manage NEXT on various platforms (e.g., Google Suite, CRM systems, Canva).
○ Assist with printing needs, document preparation, and other administrative tasks
to support the team in achieving organizational goals.
○ Assist with movie-screening event set-up in the office.
○ Manage databases and keep records up-to-date, ensuring data integrity.
● Event Planning and Support:
○ Assist in planning and executing events, from small gatherings to large
fundraisers.
○ Coordinate logistics, manage event materials, and ensure successful event
execution.
● Content Creation and Communications:
○ Design and create visually appealing office or outreach materials to promote
events and programs.
○ Write and manage clear, compelling emails, program and event messaging,
office signage, member greeting cards.
● Janitorial Management:
○ Ensure sinks and toilets are cleaned and sanitized regularly to maintain a
hygienic environment.
○ Manage the daily removal of trash and recycling, ensuring that waste is disposed
of properly and that recycling procedures are followed.
○ Regularly wipe down and disinfect office counters, desks, and other surfaces to
keep the workspace clean and presentable.
○ Oversee the general tidiness of the office, including sweeping, vacuuming, and
addressing any immediate cleanliness concerns as they arise.
