Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth workflow. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.
Responsibilities:
- Provide administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements
- Assist with project coordination by tracking deadlines, updating project files, and communicating with team members
- Perform general office management duties such as ordering supplies, maintaining office equipment, and coordinating maintenance requests
- Handle order entry and process invoices using Yardi, QuickBooks, or similar software
- Maintain organized filing systems for both physical and electronic documents
- Assist with clerical tasks such as data entry, photocopying, and scanning documents
- Serve as a personal assistant to executives by managing correspondence, drafting emails, and preparing reports
- Answer phone calls and greet visitors with professionalism and excellent phone etiquette
- Utilize Google Suite or similar tools to create spreadsheets, documents, and presentations
Experience:
- Proven experience as an Administrative Assistant or in a similar role
- Proficiency in using Microsoft applications
- Strong organizational skills with the ability to prioritize tasks effectively
- Experience in project coordination and managing multiple deadlines
- Knowledge of office management procedures and basic accounting principles
- Excellent attention to detail and accuracy in all work performed
- Proficient in using Google Suite or similar software for creating documents and spreadsheets
- Strong clerical skills including data entry, filing, and document management
If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Administrative Assistant!
